Executive Administrative Assistant

Children & Families of Iowa • Des Moines, IA

4d

About The Position

The Executive Administrative Assistant works under the general supervision of the Chief Executive Officer to manage a variety of administrative functions supporting agency leadership, the Board of Directors, and daily executive operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Requirements

• Associate degree (A.A.) or equivalent from a two-year college or technical school, or Demonstrated experience in high-level clerical or administrative work requiring attention to detail, confidentiality, and adherence to deadlines.
• Minimum of one year of experience or training in preparing and formatting formal meeting minutes.
• Proficiency with Microsoft Office software is required.
• Maintain all required training and meet standards set by applicable licensing, accreditation, contractual, and agency guidelines.
• Demonstrate strong attention to detail, accuracy, and openness to feedback.
• Maintain a professional, diplomatic, and confidential demeanor at all times, serving as a role model of integrity for the agency.
• Exhibit a positive and supportive attitude when working with senior leadership and other staff members.
• Effectively manage and minimize interruptions while maintaining productivity

Responsibilities

• Provide high-level administrative support to the CEO, including managing schedules, travel, correspondence, reports, phone calls, and meetings.
• Support the Board of Directors and committees with scheduling, documentation, communication, meeting logistics and annual board manual updates.
• Partner with the part-time virtual CEO assistant to complete meeting action items, including meeting minutes.
• Assist senior leadership with special projects approved by the CEO, such as adoption record requests, correspondence, and data gathering.
• Coordinate and manage conference registrations and travel arrangements for staff and board members.
• Maintain confidentiality while managing office equipment, documents, and supply coordination with the Business Office.

Benefits

• Generous paid time off and sick leave
• 8 paid holidays
• Comprehensive benefits: medical, dental, and vision
• Company-provided life and disability insurance
• 401(k) with company match
• Employee Assistance and Referral Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree