Executive Administrative Assistant

Humana

12h•Remote

About The Position

Become a part of our caring community Humana is seeking an Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant 3 working remote. Reporting directly to the SVP, Chief Strategy and Corporate Development Officer, you will manage, prioritize and complete tasks for 2-3 senior level executives and their organizational needs. You must be a self- starter that identifies requirements, anticipates requests and takes initiative to mitigate needs while building and managing relationships across Humana in support of the department objectives and the team. Key Role Functions Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders Manage and maintain calendars/schedules using sound judgment to prioritize meetings Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available Complete expense reconciliation accurately and timely for leaders supported Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.) Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance. Having strong organizational skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role. Use your skills to make an impact

Requirements

5+ years of experience supporting multiple senior level executives in a large and complex organization
Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error
Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
Models confident, effective communication and consistently represent the organization’s values and standards
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests

Nice To Haves

Associate's or Bachelor’s Degree
Proficient in Microsoft Excel
Experience proof-reading/editing
Experience with expense reports and reviewing financial documents to align with company policy

Responsibilities

Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders
Manage and maintain calendars/schedules using sound judgment to prioritize meetings
Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Complete expense reconciliation accurately and timely for leaders supported
Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)
Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area
Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise