Executive Administrative Assistant (Remote)

Stryker•Kalamazoo, MI

2d•$32 - $58•Remote

About The Position

As an Executive Administrative Assistant, you will provide support to the Vice Presidents and leaders of Stryker's Global Logistics & Operations in all aspects of supporting executive functions in a global organization. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management. In this role, you will also: Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary Gather, verify, and analyze information for use in documents and presentations including memos, letters, reports, speeches, demonstrations, and news release Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business

Requirements

High School Diploma or GED/equivalent
At least 5 years of experience in executive support, office administration, or equivalent function
Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)

Nice To Haves

6 or more years supporting senior leadership or multiple individuals in executive functions; preferred across multiple time-zones
Familiarity with SAP Concur and/or BCD Travel is a plus
Experience with calendar management, including logistical coordination for both domestic and international travel
Experience proofreading, editing, or preparing executive-level documents
Preference for candidates located in Eastern or Central Time Zones

Responsibilities

Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
Gather, verify, and analyze information for use in documents and presentations including memos, letters, reports, speeches, demonstrations, and news release
Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events
Ensure communications align with company mission and values, strategy, and brand, and proofread for accuracy
Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business