Executive Administrative Assistant

Humana•Washington, DC

8h•Hybrid

About The Position

Become a part of our caring community Humana is seeking an Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant 3! Reporting directly to the SVP, Corporate Development, you will manage, prioritize and complete tasks for 2 senior level executives and their organizational needs. You must be a self- starter that identifies requirements, anticipates requests and takes initiative to mitigate needs while building and managing relationships across Humana in support of the department objectives and the team. Key Role Functions Transcribe, type, format, and proofread a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs Coordination of internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available Manage the appointments and schedules of applicable staff Complete expense reconciliation accurately and timely for leaders supported Operate within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing while under minimal direction Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion Please note: this role is only posted for applicants in a Humana Hub office location (locations listed on posting). The person selected for hire should plan to work 2 days in office as a hybrid office associate based on business discretion and support needs. Use your skills to make an impact

Requirements

5+ years of administrative experience directly supporting multiple senior level leaders
Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
Models confident, effective communication and consistently represent the organization’s values and standards
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests, including availability during nights and weekends as required
Must be located in a Humana Hub location (locations listed on posting) with the ability to work 2 days in office as a hybrid office Associate

Nice To Haves

Proficient in Microsoft Excel
Experience proof-reading/editing
Experience with expense reports and reviewing financial documents to align with company policy

Responsibilities

Transcribe, type, format, and proofread a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs
Coordination of internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Manage the appointments and schedules of applicable staff
Complete expense reconciliation accurately and timely for leaders supported
Operate within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing while under minimal direction
Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion