Executive Administrative Assistant

Orchard•Alexandria, VA

3d•$85,000 - $100,000•Hybrid

About The Position

Executive Administrative Assistant Hybrid – Alexandria, Virginia Must be a US Citizen able to obtain a Public Trust @Orchard is seeking an Executive Administrative Assistant to support a senior leadership team for a growing Telecommunications company that will be opening a new office in Northern Virginia in 2026. The role will start as #workfromhome, and evolve into a #hybrid position once the new office opens, most likely in Alexandria, VA. As the Executive Assistant and Administrator, you will report to the company President and provide support to the President and the CEO. Our client connects, protects, and secures information vital to our nation's critical infrastructure. They provide the only EMP-Hardened, resilient 5G communications infrastructure available today. Their solutions deliver a complete, survivable, private micro-datacenter that ensures continuity of operations for mission-critical domains—even on the move. By focusing on security-first design and utilizing flexible, rapidly deployable As the Executive Administrative Assistant, you will. Handle confidential information with sound judgment.

Requirements

Must be a US Citizen able to obtain a Public Trust
Demonstrated experience supporting executive leaders in the capacity of an Executive Assistant for at least 6 years.
Demonstrated experience using Travel & Expense software, i.e., Concur, Expensify.
Highly proficient in managing senior-level Outlook calendars.
Advanced skills in the Microsoft Suite, including Word, Excel, Outlook, and PowerPoint.
Have a thorough understanding of the importance of maintaining confidentiality in all communications, both written and verbal.
Familiarity with managing social media accounts and publicity.
Have excellent organizational and time management skills.
Strong interpersonal, verbal, and written communication skills.
Highly organized and able to oversee multiple projects at once.
Demonstrated examples of working to deadlines, with a sense of urgency and thoroughness, while maintaining composure.
Comfort working flexibly and managing the ambiguity and rapid demand shifts associated with a fast-growing company.
Understanding that this is not a 9 to 5 role, and can involve attending events, working off-hours, and traveling as needed.

Responsibilities

Manage Executive Leadership Team Outlook calendars and prioritize meeting requests while troubleshooting conflicts.
Manage key social media accounts, including updating content, profiles, and checking communications.
Plan and organize company-wide events (All Hands Meetings, offsite events).
Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors and entertainment).
Prepare conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.
Prioritize and manage multiple projects simultaneously, including resolving issues promptly.
Assist with compiling reports and preparing spreadsheets.
Assist with the creation of PowerPoint slide decks for various topics and events.
Partner with the Senior Leadership Team (SLT) for various reports, data, information, and requests on behalf of the President or CEO.
Take minutes during meetings and distribute them.
Arrange travel for the Senior Leadership Team.
P rocess the expenses report and submit it through the Concur T&E system.
Oversee travel arrangements and the expense reimbursement process for visitors.
Special projects and tasks assigned.