Executive Administrative Assistant

Riverside Energy Michigan•Traverse City, MI

18d•$45,000 - $55,000•Onsite

About The Position

Riverside Energy Michigan LLC (REM), under the Riverside Energy Group , is a growing company engaged in the energy field. With headquarters in Traverse City Michigan, we also have offices in Gaylord Michigan, Washington Indiana, and The Woodlands Texas. This position requires in-office work, Monday through Friday. With over 230 Employees, Riverside is the leading natural gas producer in Michigan. We remain focused on making a positive long-term impact and pursuing initiatives that add value. The ideal candidate is self-motivated, detail-oriented, and has outstanding organizational skills. The perfect fit will be a creative problem solver with the ability to multi-task. A combination of head and heart is required for this role - critical thinking balanced with a desire to serve others joyfully! This role requires the demonstration of the utmost professionalism and discretion, especially when handling sensitive and confidential information and documents. Salary-exempt position - $45,000 to $55,000 per year, commensurate with qualifications and experience Apply online here

Requirements

2+ years previous experience in Administrative role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Commitment to outstanding customer service both internally (to co-workers) and externally (to customers/visitors)
Excellent written and verbal communication skills
Excellent administrative, organizational, planning & multi-tasking skills
Willingness to work flexible hours & travel for company events when necessary
Strong work ethic & a positive can-do attitude
High school diploma; prefer Associate or Bachelor Degree

Responsibilities

Coordinate and manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives. Both professional and personal appointments.
Prepare and distribute executive correspondence, reports, presentations, and meeting materials.
Screen and prioritize incoming emails, phone calls, and requests for the CEO.
Arrange and facilitate executive meetings.
Handle confidential information and sensitive documents with discretion.
Assist with planning and preparation for board meetings, quarterly reviews, and leadership retreats.
Coordinate cross-departmental communication and project tracking for executive initiatives.
Support executive expense reporting, reimbursement processes, and budget tracking.
Complete ad hoc projects/tasks as needed.
Monitor inventory levels and reorder office supplies as needed to ensure uninterrupted operations.
Evaluate suppliers and negotiate contracts for office products and services.
Maintain organized storage and distribution systems for office supplies.
Track supply usage and manage budgets for procurement.
Schedule routine office maintenance, including cleaning, repairs, and equipment servicing.
Serve as the point of contact for building management, contractors, and service providers.
Monitor maintenance requests and ensure timely resolution of issues.
Maintain records of maintenance activities and compliance with safety regulations.
Manage incoming and outgoing shipments.
Assist with coordinating workspace assignments.
Maintain up-to-date office procedures documentation.
Support general office operations and contribute to a positive work environment.
Organize company events, meetings, and conferences, including venue booking, catering, and logistics coordination.
Manage invitations, RSVPs, and attendee communications for internal and external events.
Oversee setup, audiovisual requirements, and troubleshooting during events.
Coordinate with vendors and stakeholders to ensure successful event execution.
Prepare event materials and follow up on post-event evaluations and reporting.

Benefits

Retirement matching; 100% vested upon eligibility
Employee assistance program
Life and AD&D
Short Term Disability
Paid time off including Holiday/Sick/Vacation/Bereavement/Jury leave
Company cell phone
Free Financial Advisory services (Mutual of Omaha, Merrill Lynch, Learning Management System)
401k/Roth
Medical (2 plans – Riverside pays 70% to 100% of monthly premium - Employee is responsible for 0% to 30% based on plan elected and # of people on plan)
Dental (2 plans)
Vision (2 plans)
Life (term and perm)
AD&D
Long Term Disability
Critical Illness
Spending Accounts FSA, HSA, DC FSA
Legal Shield and/or ID Shield
Potential discretionary bonuses and merit increases (performance based)