Executive Administrative Assistant to the Dean - Emory School of Law

Emory•Atlanta, GA

4d•Onsite

About The Position

Emory Law is a top-ranked law school defined by creativity and innovation in legal education. Located in Atlanta, it enrolls students from throughout the United States and the world pursuing juris doctor, mast or legal studies, master of laws, doctor of juridical science, and master of comparative law degrees. Emory Law alumni work across the globe as leaders in law, business, government, philanthropy, and education. Emory Law strives for a world in which law provides a common framework for courageous leaders to engage our most complex social and economic challenges and to achieve positive social transformation by advancing the rule of law. Working with the dean of Emory Law, the executive assistant independently manages the effective and efficient operation of the dean’s office. As a member of the dean’s leadership team, the executive assistant participates in strategic planning and day-to-day law school operations, providing direction to ensure that short- and mid-term goals are realized. The successful candidate will be a results-driven, dynamic team player with excellent writing, organizational, and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, staff, alumni, and external constituents. This is a primarily in-person role requiring work on campus during the academic year and opportunities for remote work during the summer when classes are not in session. Additional remote work opportunities may be considered after one year of service.

Requirements

Excellent written, verbal, and interpersonal communication skills
Demonstrated independent judgment in setting priorities for the office
Ability to work with culturally diverse constituencies and have sensitivity in relating to people
Strong organizational, time management, and problem-solving skills
Ability to multi-task and work effectively with competing deadlines
Flexibility to work nights and weekends as needed to support the dean and Emory Law
Ability to maintain confidentiality with sensitive information through the use of discretion
Bachelor's degree in business administration, communications, or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training
Previous experience with various software applications
The ability to type or keyboard 60 accurate words per minute

Nice To Haves

Juris Doctor, Juris Master, Master of Business Administration, Master of Higher Education Administration, or a similar advanced degree
Prior higher education work experience, especially working with graduate and/or professional schools
Strong management and organizational skills
Exceptional written and verbal communication skills as expressed in presentation style and writing
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
Previous experience arranging events for 100+ participants
Experience as a team lead or managing direct reports
A demonstrated self-directed team player with a strategic approach to problem solving

Responsibilities

Collaborates with other senior leadership in the day-to-day law school operations, including providing direction to staff
Maintains dean’s calendar to ensure strategic and efficient scheduling of the dean’s time and ensure appropriate preparation for daily activities
Writes letters and other documents; drafts or edits emails; collects and analyzes information, and initiates communications. Based on knowledge of dean’s views and preferences, may respond on behalf of the dean
Coordinates domestic and international travel arrangements
In coordination with other Senior Leadership members, supervises administrative staff
Delegates work and tasks as appropriate to ensure effective operation of the office
Works collaboratively with the dean's direct reports to ensure execution of priorities and projects for the school, and to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the dean
Alerts the dean when important deadlines for key decisions and correspondence are due
Prepares and monitors the dean’s office budgets and project proposals
Ensures timely and accurate completion of key projects and proposals as designated by the dean
Acts as the liaison between the dean and other stakeholders
Uses independent judgment to determine the importance of urgent inquiries to the office
Ensures that the dean has all materials necessary to support scheduled activities
Takes the lead on planning and executing staff meetings
Takes minutes at Faculty Meetings and finalizes minutes in a timely manner; codifies and follows through on action items
Collaborates with Advancement & Alumni Engagement on events, constituent visits, and travel