Executive Administrative Assistant-SDS

Virginia Union University•Richmond, VA

About The Position

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Executive Administrative Assistant – SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience.

Requirements

Bachelor’s degree preferred; Associate’s degree and equivalent experience considered.
3–5 years of progressively responsible administrative support experience, preferably in higher education.
Must be able to lift 10 pounds.

Responsibilities

Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence.
Draft, review, and prepare reports, presentations, and communications for internal and external audiences.
Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism.
Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.
Oversee daily office operations to ensure efficiency and responsiveness.
Maintain and organize records, files, and databases in compliance with university standards.
Support budget tracking, expense processing, and procurement activities for the department.
Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies.
Coordinate logistics for workshops, events, and training sessions hosted by the department.
Manage communications, including newsletters, announcements, and website updates.
Collaborate with other university offices to promote holistic student success initiatives.
Conduct research, compile data, and prepare reports for leadership review.