Executive Administrative Assistant (Learning & Development)

Chimes•Baltimore, MD

4h•$28 - $30•Hybrid

About The Position

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential. Our vast array of services — educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions. Position Type : Hybrid (Monday through Thursday in office, work from home Fridays) Hourly Pay Range : $27.70-$30.00 per hour (commensurate with experience)

Requirements

Associate’s degree or equivalent experience
3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools
Experience supporting a senior leader or executive
Familiarity with learning management systems (LMS)
Ability to handle sensitive information with professionalism and discretion

Nice To Haves

Experience in nonprofit, healthcare, or human services environments
Experience with software or tools that enhance job efficiency and output

Responsibilities

Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials
Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development
Draft, edit, and distribute professional communications, emails, reports, and presentations
Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups
Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person)
Manage training calendars, registration lists, attendance tracking, and completion records
Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation
Support the preparation and distribution of training materials, evaluations, and follow-up communicationsData
Maintain accurate training records, spreadsheets, and learning management system (LMS) data
Track participation, completion rates, and deadlines for required training programs
Assist with compiling reports and summaries for leadership and compliance purposes
Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives
Identify opportunities to improve administrative processes, workflows, and communication related to learning programs