Executive Administrative Assistant II

Schools Financial•Santa Ana, CA

40d•$37 - $56

About The Position

Performs advanced administrative functions for a SchoolsFirst FCU Senior Vice President as well as providing administrative support to Vice President(s) within area of oversight. Handles details of a confidential nature and provides assistance with daily operations/workflow. Interfaces with all levels of management and provides information, direction and/or guidance on behalf of the senior vice president. Screens, organizes, prioritizes, and routes incoming mail, phone calls and email. Receives and screens visitors. Discuss questions or problems with individuals and provide information where appropriate. May be required to perform project planning and project management as assigned. Maintain assigned executive's daily appointment calendar; schedules and coordinates meetings and facilities, which may include travel and lodging arrangements. Collects and prepares information for assigned executive's use in discussions and meetings with executive staff members and outside individuals and business meetings including preparation of presentations. Produces documents that may be of a technical nature or specialized area from transcription, handwritten copy and typed hardcopy according to specific requirements and established procedures. Responsible for coordinating special events which include but are not limited to; lunches, meetings, holiday gatherings, and special teammember events. Composes letters, memorandums and reports from dictation, and verbal direction, and records/transcribes meeting minutes. Maintains accurate and complete files for assigned division or department and ensures efficient organization or records for division or department.

Requirements

High School Diploma or GED required
5-7 years of previous related experience required
Previous Executive administrative experience working with senior management and executives required
General office skills
Clerical skills
Computer skills

Responsibilities

Performs advanced administrative functions for a SchoolsFirst FCU Senior Vice President as well as providing administrative support to Vice President(s) within area of oversight.
Handles details of a confidential nature and provides assistance with daily operations/workflow.
Interfaces with all levels of management and provides information, direction and/or guidance on behalf of the senior vice president.
Screens, organizes, prioritizes, and routes incoming mail, phone calls and email.
Receives and screens visitors.
Discuss questions or problems with individuals and provide information where appropriate.
May be required to perform project planning and project management as assigned.
Maintain assigned executive's daily appointment calendar; schedules and coordinates meetings and facilities, which may include travel and lodging arrangements.
Collects and prepares information for assigned executive's use in discussions and meetings with executive staff members and outside individuals and business meetings including preparation of presentations.
Produces documents that may be of a technical nature or specialized area from transcription, handwritten copy and typed hardcopy according to specific requirements and established procedures.
Responsible for coordinating special events which include but are not limited to; lunches, meetings, holiday gatherings, and special teammember events.
Composes letters, memorandums and reports from dictation, and verbal direction, and records/transcribes meeting minutes.
Maintains accurate and complete files for assigned division or department and ensures efficient organization or records for division or department.
Performs other duties as assigned
Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties. Failure to do so may result in disciplinary and other employment related actions