Executive Administrative Assistant - Fire

Mac's List • Pasco, WA

62d • $70,158 - $84,219

About The Position

The Executive Administrative Assistant - Fire provides high-level, confidential executive support to the Fire Chief. This role leads administrative operations, supports strategic planning, oversees administrative staff, manages departmental projects, and coordinates major initiatives to advance Fire Department goals.

Requirements

• Bachelor's degree in Public Administration, Business, or related field
• Five (5) years of progressively responsible administrative, executive support, or analyst experience, including at least two (2) years supporting department leadership in government or public safety.

Nice To Haves

• Experience supporting a fire or emergency services agency.
• Experience in a Washington municipal environment.

Responsibilities

• Provide executive-level support including confidential scheduling, briefings, and departmental coordination.
• Lead and supervise Fire Department administrative support staff, including evaluations, coaching, and hiring recommendations.
• Manage department-wide initiatives and ensure alignment with Fire Department strategic objectives.
• Coordinate development of the operating and capital budgets; oversee financial workflows and invoicing.
• Prepare documentation and logistics for disciplinary, fact-finding, and grievance processes with Human Resources.
• Develop high-level presentations and reports for City leadership, Council, and external stakeholders.
• Compile and analyze Fire and EMS data to support operational decision-making.
• Advise the Fire Chief on confidential labor relations, contract administration, and workplace issues.
• Manage interdepartmental and special projects ensuring timelines, stakeholder coordination, and deliverables.
• Support meeting coordination, accreditation readiness, regulatory reporting, and executive staff scheduling.
• Maintain the highest level of confidentiality and sound judgment in handling sensitive information.

Benefits

• Medical, dental, vision, with affordable individual and family coverage.
• Employer Paid Life Insurance.
• 12 days of vacation and 12 days of sick leave during the first year.
• 10 holidays plus 1 floating holiday annually.
• Washington State Department of Retirement Systems (DRS) pension program.
• Optional 457 Deferred Compensation Plan.
• Employee Assistance Program, Tuition Assistance, Flexible Spending Plans, Long-Term Disability, and Aflac.
• Flexible schedules (per department approval).

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Administrative and Support Services
• Number of Employees: 1-10 employees