Executive Administrative Assistant -Design Engineering Software (DES) – SVP Support

Keysight Technologies, Inc.•Santa Clara, CA

3h•Onsite

About The Position

Keysight Technologies is seeking an experienced and highly professional Executive Administrative Assistant to support the Senior Vice President of the Design Engineering Software (DES) business. This role requires a proactive, detail-oriented individual with exceptional organizational and communication skills. The ideal candidate will demonstrate a “can-do” attitude, handle sensitive and confidential information with discretion, and thrive in a fast-paced, dynamic environment.

Requirements

Minimum of 8 years of executive-level administrative experience; 10–15 years preferred
Associate degree required; Bachelor’s degree or relevant certifications a plus
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Familiarity with SharePoint, ChatGPT, Microsoft Copilot, and other IT tools preferred
Exceptional verbal and written communication skills
Strong interpersonal skills with a professional and positive demeanor
Proven ability to manage multiple priorities in a high-pressure environment
High level of discretion, judgment, and integrity
Strong attention to detail and follow-through
Ability to work independently and collaboratively across teams
Poised, confident, and assertive with a proactive approach to problem-solving
Comfortable engaging with senior executives and external stakeholders
Flexible and adaptable to shifting priorities and business needs
Committed to representing the SVP and Keysight with enthusiasm and professionalism

Responsibilities

Manage the SVP’s complex calendar, including global meeting coordination and logistics
Prepare high-quality correspondence, reports, presentations, and spreadsheets
Coordinate and manage domestic and international travel, including itineraries, visas, and accommodations
Monitor and triage incoming emails, flagging urgent matters and responding as appropriate
Prepare and reconcile travel and business expense reports in compliance with company policy
Review and approve expense reports
Maintain awareness of key business deadlines (e.g., performance reviews, goal setting) and coordinate with HR and Chief of Staff
Organize logistics for internal and external meetings, customer visits, and special events
Serve as a liaison between the SVP and internal/external stakeholders, maintaining a high level of professionalism
Collaborate with other executive assistants across Keysight
Lead or contribute to special projects, including process improvements and tool implementations
Stay current with company systems, tools, and administrative procedures