Executive Administrative Assistant - Commercial Term Lending

JPMorgan Chase & Co.•New York, NY

7d•Onsite

About The Position

Become an integral part of the Commercial Term Lending team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant supporting Commercial Term Lending you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives’ time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.

Requirements

Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
Effective travel planning skills and knowledge
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
Effective interpersonal skills and excellent communication - confident, organized, and clear
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
At least three years of administrative support experience with background in a client facing sales and financial services environment

Responsibilities

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
Maintain confidential data, enforce internal controls, and comply with policies and procedures
Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
Provide service-oriented support by greeting clients, distributing packages, restocking pantry items, and performing other floor duties as required.
Exhibit strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
Commit to exceptional customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills