Executive Administrative Assistant-Chief Operating Officer (COO)

Housing Authority of Shreveport•Shreveport, LA

18d•$50,000 - $55,000•Onsite

About The Position

The Housing Authority of the City of Shreveport (HACS) is seeking a skilled and experienced Housing Inspector Supervisor who will manage a team of housing inspectors responsible for conducting inspections of rental properties for Housing Choice Voucher participants. The primary responsibilities of this position are to ensure that inspections are conducted in accordance with Housing Quality Standards (HQS) and other applicable regulations, and to provide guidance and training to inspection staff.

Requirements

Bachelor's degree in Business Administration or related field
At least one year of experience in administrative work.
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and copy machines
Proficiency in MS Office and MS Excel
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Responsibilities

Communication Management: Handle incoming and outgoing communications on behalf of the COO, ensuring professionalism and prompt responses including phone calls and emails.
Administrative Support: Provide high-level administrative support, including calendar management, travel arrangements, submitting expense reports, and meeting coordination.
Document Preparation and Filing: Draft, proofread, edit, and format documents, presentations, and reports
Process invoices for payment
Order office supplies
Data Management: Organize and maintain files, records, and documentation, ensuring easy access and retrieval. Oversee document management program.
Ensure confidentiality and discretion in handling sensitive information
Performs other duties as assigned or required