Executive Administration Assistant

eBay • San Jose, CA

2d

About The Position

We are looking for a high-impact Executive Assistant to serve as a strategic partner to our VP of Platform Governance, Compliance & Innovation and our VP of Government Relations & Policy. This role is built for a professional who flourishes with accountability and high-level coordination. Our leaders operate in a fast-paced, high-stakes environment and rely on their EA to be a proactive extension of their leadership. We need a partner who is accustomed to navigating direct communication, providing honest feedback, and holding their executives to their commitments. If this sounds like you, read on!

Requirements

• A Trusted Confidant: Understanding the weight of sensitive information. Exercising outstanding judgment and are a steady hand in fast paced situations.
• Supportive & Proactive: You find fulfillment in enabling the success of others. You are "service-minded" by nature, meaning you look for ways to make valuable contributions, simplify someone’s day, and contribute to a positive team environment.
• An Entrepreneurial Thinker: This is more than managing a list of "to do" items, this is solving problems before they reach the VPs’ desk. Making decisions and prioritizing independently.
• Tech-Forward: Proficiency in Google Workspace, MS Office, and AI products (Gemini, GPT, etc.).
• Experience: 6+ years of executive administrative experience supporting senior-level legal leadership (VP/SVP); prior experience supporting attorneys, compliance or government relations function preferred.
• High-Level Discretion: Strong capability to handle highly confidential information and sensitive internal/external relationships.
• Abilities: Outstanding organizational skills with a "service-forward" mentality and a track record of exceptional follow-through.
• Communication: Sophisticated written and verbal skills; ability to interact skillfully with senior executives and other partners.

Responsibilities

• Strategic Partnership & Accountability: Serve as a focused gatekeeper. Handling complex priorities with intuition, ensuring the VPs stay aligned with their most critical goals while proactively managing their time and action items.
• Integrity & Confidential Governance: Given the nature of the work our VPs do, there will be access to highly critical information. This role requires outstanding judgment and discretion, maintaining professional subtlety and total confidentiality at all times.
• General Support: Ownership of intricate global travel, high-priority logistics, and expense management with a commitment to precision.
• Independent Execution: Using judgment to resolve time-sensitive issues across the organization. You will work with a high degree of autonomy, anticipating needs and taking initiative to support VPs with meeting deadlines.
• Executive Liaison: You will build strong, cross-functional relationships and maintain a positive, resilient reflection of the leadership team. Act as a strategic gatekeeper and partner by maintaining a general understanding of government relations and compliance landscapes, allowing for informed prioritization of the VPs' schedules and immediate response to time-sensitive regulatory matters.

Benefits

• The total compensation package for this position may also include other elements, including a target bonus and restricted stock units (as applicable) in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as PTO and parental leave).
• Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed