Executive Assistant - MidFirst Administration

MidFirst Bank • Oklahoma City, OK

2d

About The Position

MidFirst Bank is seeking a highly organized, decisive Executive Assistant to provide comprehensive support to senior leaders on the Executive Team. This role is critical in enabling leadership to focus on strategic priorities and long-term initiatives by ensuring daily operations run seamlessly. The ideal candidate executes with precision, anticipates needs, and thrives in a fast‑paced, collaborative environment while delivering exceptional administrative support with discretion and professionalism.

Requirements

• Minimum 3 years of Executive Assistant or senior administrative experience
• Proven ability to remain composed, professional, and effective under pressure
• Exceptional organizational, time‑management, and prioritization skills with high attention to detail and follow‑through
• Advanced proficiency in Microsoft Outlook, Excel, Word, Teams, and PowerPoint
• Strong written and verbal communication skills; confident interacting with executive leadership and senior management
• Demonstrated discretion, integrity, and professionalism when handling confidential information
• Collaborative team player with a positive, approachable demeanor and strong initiative to learn and adapt

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating travel, and handling logistics.
• Prepare and coordinate meetings, including materials, agendas, and meal arrangements as needed.
• Plan and execute employee and department events, ensuring seamless execution.
• Prepare and submit payment requests, expense reports, and related documentation.
• Support administrative projects by tracking progress, coordinating with stakeholders, and ensuring objectives are met.
• Serve as a liaison with technology support and facilities teams on behalf of the department.
• Oversee office operations, including ordering supplies, equipment maintenance, and workspace organization.
• Anticipate leadership needs and proactively resolve issues before they arise.
• Perform additional administrative and operational support as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level