Exec Engagement Facilitator
About The Position
Seeking an experienced, detail-oriented professional to coordinate and manage executive engagement activities in support of a cabinet-level government customer. The Executive Engagement Facilitator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution. Reporting to program leadership, the Facilitator manages the intake, tracking, coordination, and completion of executive engagements, meetings, and travel. This includes ensuring timely preparation of briefing materials, managing communication among internal and external stakeholders, and maintaining accuracy and accountability across all engagement activities. This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.
Requirements
- Active TS/SCI with Polygraph security clearance.
- Bachelor’s degree in National Security, Foreign Affairs, Public Administration, or a related field.
- 10+ years of experience providing direct support to executive-level leadership.
- In-depth knowledge of the U.S. Intelligence Community and federal government operations.
- Exceptional writing, grammar, and proofreading skills with strong attention to detail.
- Excellent time management and organizational skills with ability to balance multiple high-priority tasks.
- Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.
- Demonstrated experience developing briefing or trip books for senior executives or cabinet-level officials.
- Familiarity with cable writing, classified databases, and executive communication.
- Experience using customer databases to monitor field traffic and communicate with field offices.
- Familiarity with Agency communication and travel coordination systems.
- Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.
- Proficiency in Microsoft Office applications, including Word and Excel.
Nice To Haves
- Experience supporting senior executive or senior civilian service personnel (e.g., SNIS, DISES, SES).
- Prior experience working in an executive secretariat
Responsibilities
- Review and assess incoming requests for executive-level external engagements, preparing weekly engagement packages for leadership review and decision.
- Coordinate with customer stakeholders to gather context and requirements necessary for the successful execution of each engagement.
- Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.
- Partner with protocol staff to ensure seamless day-of execution for visits, including coordination with security personnel and other support elements.
- Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.
- Collaborate with the executive secretariat government lead to develop and refine event concepts into polished, well-executed engagements appropriate for cabinet-level principals.
- Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.
- Perform additional administrative or protocol-related duties as directed by government staff.
Benefits
- Health Coverage: Medical, dental, and vision plans
- Income Protection: Life insurance, short-term disability, and long-term disability
- Retirement Planning: 401(k) plan with employer contributions
- Work-Life Support: Employee Assistance Program (EAP) and legal services
- Paid Leave: Generous PTO, 11 paid federal holidays, and one floating holiday
- Legal & Identity Protection: LegalShield and IDShield
- Additional Insurance: Whole life, accident, and critical care coverage
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
51-100 employees
