Exec Asst, Sales Management

Guggenheim Investments • Chicago, IL

1d • $80,000 • Onsite

About The Position

Guggenheim is seeking a proactive Executive Assistant. This person will support a dynamic team in a fast-paced environment, providing direct support to the Head of Distribution. The ideal candidate must exercise excellent judgment, have exceptional communication skills, and demonstrate strong client service. The successful candidate will have prior experience in an executive assistant role and be comfortable interacting with senior executives across the firm. This position is in the Chicago office full-time.

Requirements

• Bachelor’s degree
• Experience as an Administrative Assistant, Executive Assistant, Sales Assistant or similar roles
• Must have work experience using Excel, Office and PowerPoint for presentations and reports
• Experience with: coordinating travel and meeting arrangements managing calendars in different time zones submitting expense reports
• Travel request process
• Strict attention to detail
• Able to prioritize appropriately
• Learning agile, adapts quickly and appropriately
• Collaborative and energized by the open exchange of ideas
• Maintains accountability and accepts responsibility

Nice To Haves

• Approximately 4 years of related experience supporting at least one senior executive; experience within financial services preferred
• Strong interpersonal, organizational, communication and problem-solving skills
• Intermediate to advanced skills in Excel, Office and PowerPoint for presentations and reports
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients
• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
• Organized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed

Responsibilities

• Provide administrative support to Head of Global Distribution.
• Prioritize emails and phone calls, gather documents to prepare for meetings and coordinate travel arrangements
• Manage calendar for Head of GI Global Distribution, including making appointments and prioritizing the most sensitive matters
• Keep communications organized for easy access to most important information
• Conduct expense report and approval form documentation training for GI sales new hires
• Provide assistance to GI sales in completing compliance approval forms
• Own the GI Distribution (Intermediary and Institutional) travel request documentation process
• Serve as team liaison to travel vendor Ovation and internal travel team
• Manage reimbursements to partner firms for Intermediary Sales sponsored events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees