Exec Admin Coordinator

Atlantic City Electric•Mays Landing, NJ

About The Position

PRIMARY PURPOSE OF POSITION Relieves the Executive of administrative type functions in order to increase the time he/she has available for Executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the department. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others.

Requirements

High School diploma or GED.
At least 5 years of administrative work experience, including 3 years experience supporting a senior manager or director.
Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.
Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.
Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools.
Demonstrated knowledge of corporate and business unit policies procedures and practices.
Proven ability to perform effectively in a high performance culture.
Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).
Demonstrated ability to identify and implement process enhancements and efficiencies.
Demonstrated business acumen, customer awareness and ability to create value.

Nice To Haves

Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.

Responsibilities

Handles inquiries, schedules appointments, develops presentations, and fills other office support functions (45%)
Provides general office and secretarial support to the Executive, including, typing, transcription, and file maintenance. Arranges domestic travel requests with detailed itineraries and proactively manages updates to travel (25%)
Reviews time sheets and reports and inputs payroll, as well as reconciles and prepares necessary business expense reports (10%)
Monitors budget activities and analyzes trends. (10%)
Participates in or handles special projects as appropriate. (10%)

Benefits

Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $67,200.00/Yr. – $92,400.00/Yr.
Annual Bonus for eligible positions: 7%
401(k) match and annual company contribution
Medical, dental and vision insurance
Life and disability insurance
Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
Employee Assistance Program and resources for mental and emotional support
Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
Referral bonus program
And much more