Events & Sponsorships Coordinator

Marsh McLennan•Dallas, TX

About The Position

Responsible for managing the coordination, planning, and execution of internal and external events & sponsorships hosted by Marsh McLennan Agency’s (MMA) Southwest region, with the goal of supporting business development efforts, increasing brand engagement and awareness, as well as improving and maintaining company culture. Additional responsibilities include regional marketing and communications support, vendor coordination, and internal communication liaison. The ideal candidate should be highly motivated, organized, detail-oriented, and possess strong written and interpersonal skills.

Requirements

Bachelor’s degree in Marketing, Communications, Hospitality, or other related area of study strongly preferred.
At least three years of experience in corporate event coordination, marketing, or sponsorship management is preferred.
Excellent written and verbal communication skills required.
Strong knowledge of the structure and content of the English language, rules of composition and grammar, and AP style.
Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel and PowerPoint) with the ability to operate standard office equipment is required.
Skill in organizing resources and establishing priorities to effectively meet multiple deadlines.
Demonstrated ability to develop, plan, and implement short and long-range event goals.
Maintain a valid Driver’s License and have reliable transportation.

Responsibilities

Manage and support the planning of events, both live and virtual, for both internal and external audiences.
Work with MarComm team, executive leadership, heads of office, and other internal departments to plan and execute all MMA events.
Maintain budgets for all events, including post-event reports demonstrating actual spend compared to budget.
Research vendors, venues, and events through online inquiries, onsite tours, and event attendance.
Negotiate proposals, contracts, and hotel agreements with venues and vendors.
Manage communication with outside vendors, internal staff, producers, event sponsors, and attendees regarding event details and updates.
Oversee the logistics and registration for all events, managing a database of attendees.
Follow event planning processes and procedures to ensure all parties are kept informed of event status.
Manage and maintain all projects within designated project management tools to support effective team collaboration.
Collaborate with the creative team to communicate and support the creation of marketing deliverables associated with an event (email templates, social media graphics, landing pages, nametags, invitations, etc.)
Set up and host internal and external regional webinars.
Manage all gift and branded merchandise requests and purchases related to events.
Maintain regional event calendar and monitor national event calendar to identify conflicts.
Provide onsite support for company events assisting with logistics, set up, and breakdown.
Work with the MarComm team on regional projects and assist where needed.
Utilize Zoom, Smartsheet, and other event and engagement platforms effectively
Support the coordination and fulfillment of paid sponsorships, ensuring all deliverables and benefits are provided to sponsored partners throughout the event lifecycle.
Support the management of paid sponsorships throughout the event lifecycle by assisting in the coordination and fulfillment of sponsor deliverables.
Help oversee the provision and delivery of agreed-upon sponsorship benefits, such as branded materials, promotional items, hospitality arrangements, and speaking opportunities to sponsored organizations or events.
Assist with logistics related to sponsor assets, including shipping, setup, and on-site support for booths, signage, and other promotional activities provided to sponsored partners.
Collaborate with internal teams and sponsored entities to confirm receipt and satisfaction with deliverables, helping to address any issues that arise.
Maintain accurate records of sponsorship commitments and deliverables to support contract compliance and internal tracking.
Work closely with legal and finance teams to assist in managing sponsorship contracts, payments, and invoicing processes.
Contribute to the evaluation of sponsorship effectiveness by gathering feedback from sponsored partners and internal stakeholders to support future sponsorship planning.
Aid in identifying and recommending new sponsorship opportunities aligned with organizational goals and budget considerations.