Events Specialist

MWE • San Francisco, CA

7d • $96,000 - $121,000

About The Position

The Events Specialist oversees the planning and execution of small to mid-size firm-wide client events and supports larger, more complex programs. This role manages the full event lifecycle—from venue sourcing and budget development to onsite coordination and ensures that each event delivers a high-quality experience for internal and external stakeholders. The Events Specialist also provides administrative and logistical support to the team as needed. This position works under minimal supervision and relies on experience, judgment, and organizational skills to accomplish goals.

Requirements

• Bachelor’s degree
• At least three (3) years of prior event planning experience
• Proven ability to plan and execute high-end events
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication and interpersonal skills
• Strong organizational and multitasking skills
• Ability to work independently and under own direction and initiative
• Ability to travel and oversee events operations as needed
• This role requires non-local event travel 1-2 times per month and local (in-office or local restaurant) event travel 2-3 times per month.

Responsibilities

• Plan and coordinate small to mid-size firm-wide events, including receptions, dinners, and short-format programs hosted in our offices, external venues, and hotels
• Manage all event logistics, including venue sourcing, budget creation and oversight, vendor coordination, food and beverage selections, audiovisual needs, and creative/branding requirements; travel onsite for day-of execution as needed
• Ensure all events are delivered at the highest standard and provide an exceptional experience for both internal and external stakeholders throughout the planning process and onsite
• Track event expenses and ensure all events remain within established financial guidelines
• Lead event planning calls with internal teams, serving as the project manager to keep stakeholders aligned and on schedule
• Prepare post-event analysis and reports, including attendance metrics, feedback, and recommendations for improvement
• Interface with senior executives and VIP attendees, providing excellent customer service and professional representation of the firm
• Research and recommend event themes, venues, formats, and specifications, including the development of detailed event budgets
• Proactively identify and solve problems independently, communicating recommendations to Partners and internal stakeholders
• Assist Event Managers with large-scale or complex events, as well as administrative and operational tasks for the broader team
• Demonstrate enthusiasm for a dynamic, fast-paced environment and contribute to a team culture that strives for continuous improvement

Benefits

• Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
• Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees