Events Specialist

Rosendin•San Jose, CA

2d•Onsite

About The Position

Events Specialist is an intermediate level professional role that has developed understanding of the business needs as well as specific experience in the planning, logistics, budget management, vendor/speaker management as well as on-site meeting oversight/execution of large events. Although this is a hands-on role that is actively involved in the events, it requires strong project management skills for the planning and execution of multiple timelines with the coordination of multiple parties. It requires common sense, tenacity and the organizational skills required for keep participants/vendors/leaders on task as well as the decision making / risk assessment in a fast-paced environment.

Requirements

Proven experience in event planning
Availability to work on-site at events including some evening events, as required
Ability to multitask multiple competing interests and prioritize accordingly
Strong communication and interpersonal skills
Ability to handle confidential information
Ability to deescalate conflicts within the workplace
Excellent organizational and time-management skills
Excellent problem-solving and decision-making skills
Flexibility to adapt to delays and changes to the program delivery schedule
Generally, requires a bachelor's degree or equivalent working experience in hospitality, marketing, or public relations
Requires 2-4 years of related experience

Responsibilities

Main point of contact for weekly Rosendin orientation training
Manage all aspects of events planning and logistics which may include venue sourcing, collection of services, coordination of participants, speakers, etc.
Budgetary management
On-site execution/coordination of participants and presenters
Effectively and competently resolve issues that arise
Collects feedback on sessions from attendees to use for future content improvements and presentations
Responsible for classroom preparation and scheduling for classes
Assists in the design and development of training materials for various audiences including employees, managers, customers, or other learners
Works on projects and/or matters of moderate complexity in a support role
Gains exposure to certain complex tasks within the job function
Although work is managed, an Events Specialist works with some autonomy
Occasionally directed in some aspects of the work
Participate in extra-curricular activities that are related to L&D programs
Available for all on site activities, programs, etc. related to training programs
Other duties as required