Marketing - Events Specialist - Full Time

Erlanger Health System•Chattanooga, TN

About The Position

The Event Specialist is responsible for planning, coordinating, and executing a wide range of events hosted or sponsored by Erlanger Health System. These events may support philanthropic initiatives, service line promotion, employee engagement, public health campaigns, or brand visibility across the community. This individual plays a key logistical and operational role in ensuring that every event large or small reflects Erlanger's mission, meets internal stakeholder goals, and creates a positive experience for attendees. The Event Specialist brings strong project management, vendor coordination, and cross-departmental collaboration skills, and must thrive in a fast-paced, detail-driven environment. Erlanger Health System is deeply woven into the community it serves not only as a healthcare provider, but as a convener, partner, and public presence across a wide range of causes and celebrations. As part of the Community Relations team within the Marketing & Communications division, the Event Specialist plays a hands-on, highly visible role in executing a broad portfolio of events that elevate Erlanger's brand, deepen community engagement, and support strategic priorities across the health system. Reporting to the Community Relations Director, this role is central to the execution of Erlanger's most important public-facing activities from major fundraising events to internal recognition ceremonies, civic collaborations, awareness campaigns, and grassroots community activations. The Event Specialist works closely with colleagues across development, marketing, communications, creative, and hospital operations to bring events to life with professionalism, hospitality, precision, and purpose

Requirements

3-5 years of experience coordinating events in a nonprofit, healthcare, corporate, or agency setting
Strong project management and organizational skills
Excellent written and verbal communication skills
Ability to work evenings or weekends as needed for events
Bachelor's degree in Event Management, Public Relations, Hospitality, or a related field

Nice To Haves

Experience supporting fundraising, employee engagement, or community events in a healthcare setting
Familiarity with vendor negotiation, contract management, and event permitting
Proficiency in Microsoft Office, event planning platforms, or project management tools

Responsibilities

Develop event strategy aligned with organizational goals.
Plan and manage logistics for signature events including the annual Foundation event, employee recognition ceremonies, community health fairs, sponsorship activations, and other public-facing experiences.
Coordinate event timelines, budgets, run-of-show documents, and planning checklists in collaboration with internal and external stakeholders.
Ensure events are well-organized, appropriately staffed, and executed to a high standard of professionalism and guest experience.
Collaborate with the Development team to execute philanthropic events and donor engagement opportunities.
Partner with the Marketing, Creative, and Communications teams to ensure brand consistency, promotional support, signage, and media coverage as appropriate.
Work with hospital departments across the system to support internal events and community presence opportunities.
Serve as the point of contact for event vendors including caterers, AV providers, venues, and rental companies.
Coordinate with the Foundation's external Events Partner for large-scale or co-managed events requiring additional expertise or resources.
Negotiate contracts and terms and ensure vendor agreements, deliveries, and on-site execution align with event specifications and timelines.
Serve as the on-site lead for event setup, execution, and breakdown ensuring all elements run smoothly and according to plan.
Troubleshoot logistics issues and act as the point of contact for staff, volunteers, and vendor partners during events.
Represent Erlanger professionally in high-visibility community settings.
Track attendance, participant feedback, and event outcomes; support post-event reports and impact summaries.
Maintain organized records of past event plans, vendor contacts, and planning templates for repeatable success.
Support continuous improvement of event workflows, planning tools, and internal best practices.