Events Specialist

Reser's•Beaverton, OR

About The Position

The Events Specialist organizes and executes a variety of large-scale events as well as boutique style events designed to promote Reser’s as an Employer of Choice.

Requirements

High school diploma required, Associate degree in hospitality or related field preferred or 5+ years of event planning experience.
3+ years of non-profit charity donation experience.
Knowledge of events catering functions.
Strong verbal and written communication skills.
Ability to manage to timelines and deadlines.
Planning and prioritization skills
Requires initiative and ability to be successful under limited supervision.
Must have excellent PC skills, knowledge of Microsoft Office Products.
Work will require bending and lifting up to 50lbs as part of set up for events.
Weekend and/or evening work may be periodically required based on business needs.
Local travel required, overnight travel up to 10%.

Nice To Haves

English/Spanish bilingual a plus.

Responsibilities

Plans and coordinates employee events which may include holiday celebrations, summer picnics, employee appreciation events, retirement celebrations, and milestone anniversary celebrations for the corporate office.
Collaborates with internal stakeholders to develop event budgets manage to the established budgets.
Schedules venues, food, beverage, equipment, entertainment, and other logistical requirements for events including managing relevant contracts.
Works with plant locations to provide event guidelines and ensure a collaborative and consistent approach.
Provides clear communication on events and activities, promoting participation.
Solicits support from others to ensure events are adequately staffed and supported.
Ensures operations run smoothly on the day of events, including participating in set-up, tear-down, and facilitation of any equipment.
Provides oversight and administrative management of anniversary award program (OC Tanner).
Manages the Reser’s Cares Budget with the manufacturing facilities and Corporate Office. Resolves discrepancies and ensures compliance with policies.
Monitors and processes check requests for the Reser’s Cares Initiative, completing due diligence on non-profit organizations recommended for funding and support.
Manages YTD Reser’s Cares spending at manufacturing and corporate facilities. Provides budget updates, and coordinates communication with local Reser’s Cares Teams.
Manages company newsletter, collecting relevant stories, updates and content and working with vendors develop and publish bi-annually.
Manages equitable distribution of tickets for company sponsored activities and other events to support employee recognition.
Provides event support for philanthropic or community events.