Events & Programs Coordinator Associate (Spring 2026)

Astranis • San Francisco, CA

5h

About The Position

We’re seeking a highly organized, detail-oriented team member to support global conference programming, sponsorship activations, and internal commercial events. This is an associate-level role ideal for someone early in their career who wants to learn how large-scale events support real commercial growth in a fast-moving global environment.

You’ll work closely with teams across Marketing and Commercial Sales to help execute events that strengthen customer relationships, support new business engagement, and maximize the impact of the conference channel as part of our broader commercial strategy, including helping support growth across a >$1B sales backlog.

Requirements

• 2+ years of experience in events, programs, operations, marketing, or a related field (internship or early-career experience welcomed).
• Strong organizational skills and attention to detail; able to manage multiple moving pieces at once.
• Clear written and verbal communication skills.
• Comfortable working across time zones and supporting multiple priorities simultaneously.
• Proficiency with Google Workspace (Docs, Sheets, Slides).
• Familiarity with CRM or database tools (e.g., HubSpot) is a plus.

Nice To Haves

• Experience with design tools such as Canva.
• Familiarity with project management tools (e.g., Asana).
• Experience with invite/event platforms such as Paperless Post or Luma.

Responsibilities

• Support the execution of global conferences and events, helping coordinate timelines, agendas, speaker logistics, sponsorship activations, and on-site or virtual operations.
• Help maximize the conference channel as part of our broader growth efforts, supporting new business engagement across our >$1B sales backlog.
• Support sponsorship programs by tracking assets, deliverables, and engagement opportunities across events and digital placements.
• Maintain organized event plans, trackers, checklists, and internal documentation to ensure smooth execution and strong visibility across teams.
• Research and coordinate vendors (venues, AV, catering, transportation, etc.) and assist with logistical planning.
• Partner with Marketing to help coordinate collateral, signage, digital assets, and other event materials.
• Support internal Commercial Sales Org events (Sales Kickoffs, leadership meetings, retreats) with logistics, scheduling, and materials preparation.
• Assist with core operational tasks including invoicing, expense tracking, and basic budget monitoring.
• Create event materials, support post-event retrospectives, and help track key event KPIs (attendance, engagement, sponsorship fulfillment, feedback) to improve future programs.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed