Events Program Coordinator

University of Texas at Austin

2d•$51,000•Onsite

About The Position

This position supports UT Social Work and its Office of Marketing and Communications to plan and execute internal and external events. This position will ensure that all events run smoothly and are aligned with UT Social Work’s mission of excellence. Additionally, the position works within a team to support the overall needs of the department and school.

Requirements

Bachelor's degree (equivalent combination of relevant experience may be substituted as appropriate.)
At least one to two years of experience coordinating events
Excellent communication skills
Demonstrated ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet deadlines
Ability to show good judgement and proactive decision-making
Strong positive interpersonal and customer service skills
Solid project management and organizational skills
Proficiency in MS Outlook, MS Excel, and MS Word

Nice To Haves

Three or more years of experience in event coordination
Experience with facilities and vendors at The University of Texas at Austin

Responsibilities

Execute and oversee logistics from start to finish for internal and external events at UT Social Work, ranging from faculty lunches to donor events to national conference speaking engagements and receptions.
Create and manage event production timelines and collaborate with event owners to ensure timelines, priorities, and deliverables are met.
Determine on-site staffing needs and communicate schedules/responsibilities for events and ensure content/messaging and technical or other services are in place for execution.
Collaborate with UT Social Work’s director of marketing and communications, as well as necessary facilities and space director, to coordinate electronic and printed invitations, announcements and event programs.
Manage the UT Social Work public-facing events calendar and maintain a robust internal calendar document.
Research and identify appropriate vendors. Serve as point of contact for vendors and maintain positive vendor relationships.
Coordinate with internal business processors on vendor contracts and execution of payment to vendors.
Track and maintain event expenses and budgets. Develop metrics to measure event success and provide recommendations for improving future events.
Maintain detailed event recaps and support documents.
Other duties as assigned.