Academic Program Services Events & Program Coordinator

UC Law SF • San Francisco, CA

3d • $30 - $32

About The Position

Under the direction of the Deputy Director of Academic Program Services and in collaboration with the Director of Academic Program Services, the APS Events and Program Coordinator is responsible for providing operational, program and administrative support to the faculty, faculty-led research and other programmatic centers including general support to the academic program. The APS Events and Program Coordinator will demonstrate excellent customer skills, possess superior organization and technical skills, and maintain impeccable attention to detail. The incumbent will be capable of managing multiple deadlines and priorities and is comfortable working in a fast-paced environment both independently and as a team player. This role requires overtime, including some evenings or weekends, to meet critical project deadlines and support event responsibilities.

Requirements

• Bachelor’s degree preferred.
• Minimum of three years of related work experience in an Administrative or Program Coordinator or Assistant role with increasing levels of responsibility.
• Excellent communications skills. Must be comfortable interacting with various constituents including external community.
• Excellent writing skills, with high attention to detail, accuracy, and presentation quality.
• Excellent administrative and office support skills; ability to move and learn quickly in a fast-paced environment and meet multiple deadlines effectively with good judgment with respect to project prioritization and time management; must be punctual.
• Event planning and coordination experience.
• Advance skills in Microsoft Office Excel, Word, and PowerPoint; familiarity with social media tools; comfortable using or learning a variety of online tools such as Box, Doodle Polls, I-contact, CourseDog, Zoom, Canvas, Concur, and Teams.
• Proven ability to work effectively both independently and as a team player.
• Ability to be proactive, creative, and solution/results - oriented.

Nice To Haves

• Experience with basic graphic design is a plus.

Responsibilities

• Act as the point of contact for all faculty-led center and program events.
• In coordination with the APS team, coordinate faculty center or program events including publicity, event logistics, event budget, developing materials, managing webpage and registration, and processing travel arrangements and reimbursements.
• Undertakes other general administrative duties and assists with special projects related to centers and programs.
• Maintains department / academic program webpage.
• Manage MCLE compliance for faculty-led center and program events.
• Provide back-up administrative support to faculty during exam production periods.
• Assist Faculty Events Planner on faculty hosted events i.e., colloquiums, conferences, symposiums or receptions. This includes publicity, event set-up, tear-down and day- of support, developing and printing event materials, managing webpage and registration, and processing travel reimbursements.
• Reconcile and submit event related invoices for payment or reimbursement.
• Assist with data collection, data maintenance and reporting.
• Maintains department / academic program webpage.
• Support MCLE re-application process and record keeping
• Provide administrative and day-to-day operational support of Academic Program Services through the Provost & Academic Dean’s Office such as data collection, analysis and reporting, event and space planning support and other special projects.
• Provide support to monthly faculty meetings including setting up logistics, creating and distributing meeting materials, take meeting minutes and provide technical support, as needed.
• Assist with confidential faculty and student matters, contracts/appointments and other related project and tasks.
• Provide front office coverage and support, as needed.
• Special projects, duties and tasks, as assigned.

Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program
• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs
• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level