Events Operations Associate - Atlantic Oceanside Hotel and Event Center

Witham Family Hotels•Bar Harbor, ME

9d•Onsite

About The Position

Do you enjoy hands-on work, behind-the-scenes excellence, and helping bring unforgettable events to life? The Atlantic Oceanside Hotel and Event Center is seeking a reliable, detail-oriented Event Operations Associate to join our year-round Events team in beautiful Bar Harbor, Maine. In this highly operational role, you’ll work under the direction of the Event Operations Lead to prepare, execute, and break down events ranging from weddings and corporate meetings to large-scale celebrations. This position is ideal for someone who takes pride in precision, teamwork, and creating polished, guest-ready spaces—often without being in the spotlight. At Witham Family Hotels, we are committed to delivering exceptional guest experiences while fostering a supportive, inclusive, and family-like workplace. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we live by our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family. We are an equal opportunity employer and believe our strength lies in our differences.

Requirements

Ability to safely lift, move, and set up heavy furniture, staging, and event equipment (up to 65 lbs)
Strong attention to detail and pride in high-quality execution
Ability to follow floor plans, diagrams, written instructions, and verbal direction
Willingness to learn and assist with basic audio-visual equipment
Strong time management, organization, and reliability
Ability to work independently while keeping leadership informed of progress and concerns
Positive attitude, professionalism, and strong teamwork skills
Ability to work in a fast-paced, event-driven environment
High school diploma or equivalent work experience preferred

Nice To Haves

Prior experience in hospitality, event operations, housekeeping, or maintenance preferred but not required

Responsibilities

Set up and break down event spaces according to approved floor plans and timelines
Safely move and position tables, chairs, linens, staging, dance floors, podiums, décor, and event equipment
Assist with event-day execution to ensure spaces are clean, safe, functional, and guest-ready
Support room transitions and maintain event spaces before, during, and after events
Assist vendors, clients, and internal teams with load-in and load-out as directed
Provide courteous and professional support to guests and event partners
Assist with basic setup and operation of in-house audio-visual equipment (microphones, speakers, lighting, presentation equipment)
Help troubleshoot minor AV issues and escalate concerns to the Event Operations Lead as needed
Maintain clean, organized storage areas and report missing, damaged, or unsafe equipment
Follow all safety procedures, keeping walkways clear and equipment placed securely
Report facility, maintenance, or safety concerns promptly to the Event Operations Lead
Collaborate closely with housekeeping, maintenance, and event teams to ensure seamless execution
Perform other duties as assigned to support successful events

Benefits

PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you’re with us, the more you earn
Health Insurance: Multiple Aetna plans with 80% of the cost covered, including family options
Dental and Vision Insurance: Our dental plan is a gem—up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available
401(k) Plan: Up to 4% company match
End of Season Bonus
Heating Savings Program: Partnership with Irving and Dead River—save on heating oil and propane
Core Values Program: Earn points toward branded swag
Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available
Short-Term Disability: Provided at no cost
Referral Bonus: Up to $1,000 per new full-time employee you refer
Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels
Employee Recognition Programs
Employee Assistance Program (EAP): Free and anonymous counseling services
Employee Relief Fund: Financial support for unexpected situations, mostly funded by our amazing teammates
Annual Flu Shot Clinic
Witham Family Hotels Gala: An annual event that recognizes YOU
Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations