Events Manager: College of Emerging and Collaborative Studies - UTK

University of Tennessee•Knoxville, TN

12d•Onsite

About The Position

The College of Emerging and Collaborative Studies (CECS) is seeking a motivated and highly organized Events Manager to play the primary role in bringing CECS events to life. This position offers the opportunity to manage high-profile programs and deliver well-executed events that support CECS’s mission. This position reports to the Senior Director of Strategic Communications & Media Relations and will ensure all CECS events are professional, engaging, and consistently delivered with excellence. The Events Manager is responsible for the full cycle of CECS’s major events, including Campus Catalyst, Career Catalyst, commencement, award ceremonies, Board of Visitors meetings, and other College programs. From early planning through on-site execution and post-event follow-up, this role manages all logistics, timelines, communications, vendors, and event operations to ensure each event is organized, efficient, and successful. Working closely with CECS leadership, the Events Manager translates ideas and priorities into memorable events by taking full responsibility of coordination, communication, and on-the-ground execution. This role is ideal for an experienced event professional who enjoys taking ownership, thrives in a fast-paced and collaborative environment, takes pride in delivering high-quality events that make a visible impact, and has a passion for highlighting the innovative spirit of CECS.

Requirements

Bachelor’s Degree in hospitality, management, or related field
5+ years of experience in event facilities, catering, banquets or administration in the hospitality industry or higher education
Familiarity with operations in a higher education environment
Previous experience as a supervisor and leading members of a team
Demonstrated knowledge of strategic event planning and execution, including management of complex, high-visibility events with multiple stakeholders and audiences
Proven ability to independently manage the full event lifecycle, from concept development and planning through execution, assessment, and continuous improvement
Advanced project management skills, including timeline development, prioritization, risk mitigation, and simultaneous management of multiple events
Exceptional organizational and attention-to-detail skills, with the ability to anticipate needs and resolve issues in real time
Strong written and verbal communication skills, including experience developing event scripts, agendas, programs, and guest communications
Ability to collaborate effectively with senior leadership, faculty, staff, students, external partners, and vendors
Demonstrated relationship-building skills with vendors, campus partners, and external stakeholders
Ability to work independently, exercise sound judgment, and remain calm and solutions-oriented in fast-paced, high-pressure environments
Experience using event management tools and systems (e.g., calendaring, RSVP tracking, project management platforms, and budget tracking tools
Analytical skills to assess event effectiveness through metrics, feedback, and post-event evaluations, and apply insights to improve future initiatives
Demonstrated ability to quickly learn and effectively utilize new skills, technologies, and software as required

Nice To Haves

Strong understanding of how events support institutional mission, brand positioning, and strategic goals within higher education
Knowledge of university policies related to procurement, contracts, facilities, travel, and entertainment expenditures
Experience developing, managing, and forecasting event budgets, with a strong understanding of fiscal accountability, compliance, and vendor payment processes

Responsibilities

College Event Management Provides full lifecycle management for all CECS events, programs, and meetings.
Directs the vision, planning, execution, and post-event evaluation of high-profile and mission-driven events that enhance the College’s visibility and reputation.
Serves as the primary point of contact for all CECS events: Leads event communications in partnership with Marketing and Communications Oversees logistics, vendors, speakers, and guest experience Coordinates staff participation across the College Maintains event calendars, develops event playbooks, establishes success metrics, conducts post-event analysis (including budgets and feedback), and applies best practices to continuously improve event quality, impact, and efficiency.
CECS Support Provides consultation, guidance, and full lifecycle support for additional meetings and events as assigned by CECS leadership Collaborates closely with the Director of Student Engagement and Success to design and advance student engagement initiatives aligned with CECS’s mission and strategic priorities Supports and advises events managed by the Student Success Coordinator, including post-event evaluation and continuous improvements to strengthen student-focused programming
Strategic Planning, Budget, and Operational Oversight Participates in strategic decision-making for events by defining purpose, audience, scope, logistics, and alignment with the CECS strategic plan Develops, manages, and forecasts annual event budgets; ensures compliance with university fiscal and operational policies: Oversees vendor selection, contracting, and payment processes Manages awards, recognition items, and event inventory Proactively identifies challenges, implements solutions, and ensures events are delivered efficiently, responsibly, and in alignment with institutional standards