Events Director

How to Manage a Small Law Firm•Miami, FL

About The Position

Not Your Average Events position… Are you a go-getter? Easily bored by tedious jobs? Looking for the excitement and opportunities that come from being part of a fast-growing, entrepreneurial company? An experienced events professional that’s looking for the rush of events work but would rather not be living out of a suitcase anymore… If so, then we have an amazing opportunity for you! About Us How to Manage A Small Law Firm is a fast-growing company specializing in helping small law firm owners grow their business. We’re growing so fast and with such a strong member base that we made the prestigious INC 5000 list 4 years in a row! We are still “building the bicycle” as we ride it to keep-up with our fast-pace of growth. We are based in South Miami, FL but we have a ton of remote team members and a national clientele who find us online, from speeches, workshops and sponsorships, lead-generation advertising and of course by referrals from one of our hundreds of raving fans. Our core business is as the largest provider of “outside” CEO, COO & CFO services for start-up, solo and small businesses across the country. Our typical client has gross revenues between $0 (start-up) to typically under $5MM. They’re owner-operated. And very often they have no idea what they’re doing when it comes to the management of a business, marketing, sales, financial controls, and strategic planning. We are NOT a multi-level network marketing company. We are direct service provider of one-on-on business advising services to brick and mortar law firms around the country. We hire the best in the business in Law Practice management advisors and support our clients with a combination of coaching, educational programs, and live meetings. Compensation & Role We provide a wide variety of events & workshops from 10-person intimate masterminds to 500+ person multi-day events and everything in between. This is NOT a passive job. There is no script. There is no checklist for the day. Every day will be different, every task will be different, and we are looking for someone to help us build the systems, not whine about why there are no systems… And yes, some of it will still be tedious because, well… sometimes we all have to take out the trash (figuratively, not literally). On the upside, we have some of the BEST clients in the world and since we are a member-driven company, our clients stay fairly consistent over time allowing us to develop meaningful relationships with them. Outstanding customer service and meticulous attention to detail will be a key contributor in continuing to foster those relationships! The Event Director is responsible for managing the successful production of all events for How To Manage A Small Law Firm. Success is measured by both objective and subjective criteria that will change over time with feedback from the Director & Leadership Team: · Events meet the companies core objectives of member retention, community, and profitability · Hotel & Vendor contracts are actively negotiated to meet the needs of the participants and budget constraints · Event details are proactively addressed and “fires” are prevented before they start · Collaborate with presenters so they are well supported, are able to deliver content with excellence, and maintain profitability · Participants receive an elevated experience and string, proactive communication

Requirements

Strategic & Proactive
Problem Solving and Analytical Ability
Great Communication Skills
Self-Starter/Responsible/Work Independently
Diplomatic/Tactful
Intellectually Curious
Assertive without being aggressive
Non-judgmental
Willing to be held accountable to goals
Flexible and has a tolerance for ambiguity
Comfortable working in a growth environment
Tech-friendly (and willing to learn new technology)
Minimum 5 years in an event leadership role
Strong experience in contract negotiation required
Experience in producing high frequency events with 300-800 attendees

Nice To Haves

Experience producing personal development and/or sales focused events is an asset

Responsibilities

Work collaboratively with leadership team to develop annual event strategy and schedule
Work collaboratively with leadership team proactively project attendance, rooms blocks, food & beverage needs, budgets, etc
Lead event team to produce all events & workshops with excellence and high attention to detail
Procure, negotiate, and sign event contracts with venues and manage any changes, as needed
Procure, negotiate, and contract event vendors and manage any changes, as needed
Manage all event budgets and ensure adherence to budget guidelines and maintain profitability
Prepare standardize templates for events to ensure consistency and excellence in delivery
Manage onsite Event & AV staff to ensure smooth event production
Manage all event inventory including basic AV equipment, event supplies, promotional materials, printed materials, etc
Manage event audiovisual requirements, budgets & team
Manage event related communication with event participants and HTM staff
Work collaboratively with leadership team to design and develop future production value improvements and procedure/system enfacements to maximize client experience and staff efficiency