Events & Development Manager

Hands On Children's Museum•Olympia, WA

1h•$60,000 - $80,000

About The Position

Work for an award-winning Children’s Museum, voted a “Best Place for Kids” for more than a decade! Do you love event planning and exciting, hands-on learning? If so, this position could be yours! The Museum is seeking an experienced Full Time Events and Development Manager to manage a range of special events designed for visitors, donors, and the community.

Requirements

You’re an ideal candidate if you are enthusiastic and passionate about learning, have 3+ years managing a variety of events, and previous experience working in non-profit fundraising or a related field
We’re looking for an accomplished project manager who is a great multi-tasker, detail-oriented, a great problem solver under pressure, able to meet competing deadlines and
You should be experienced in effectively managing budgets with strong analytical skills, accuracy, and attention to detail
Must maintain strict confidentiality of sensitive information
Able to work both independently and collaboratively in a team environment and have prior experience supervising staff and volunteers
Proficiency with event and development software such as Greater Giving, CRM applications such as Altru or Raisers Edge, plus MS Office software, Zoom, and project management software such as Asana

Responsibilities

As a member of the Museum’s Development team, the Events and Development Manager reports to the Development Director and works with multiple Museum departments, educators, partners, and stakeholders to manage all aspects of Museum special events for visitors including Spring Break Weeks, Summer Splash! a summer-long Festival, Noon Year’s, Boo Bash, and Ice Adventures, among others
Manages all aspects of events including planning, interdepartmental coordination, budgeting, logistics, communications, staffing, committees, volunteers, on-site management, and evaluation
Responsible for aligning event goals with the broader, strategic fundraising goals and mission of the organization, ensuring events are fully maximized for the fundraising and sponsorship potential
Stewards event sponsors in conjunction with the Development Director
In coordination with the Development team and board, manages procurement, tracking, promotion, in-person and digital display of auction items
Negotiates contracts, discounts and in-kind contributions with event vendors including catering, food service, entertainment, AV, videographers, and other similar support companies
Works with Development leadership to create and monitor budgets and prepares comprehensive analysis of events, live and silent auction performance, raise the paddle contributions, etc.
Work with the Communications team to develop promotional materials, PowerPoints, videos, branding, advertising, and digital strategy for events
Prepares detailed advance sheets identifying responsibilities for each department and various contractors. Works cooperatively with facilities and operations for set-up, tear-down and staffing logistics
Serves as on-site point of contact during event and provides training to staff and volunteers as needed
Completes post-event wrap-up including evaluation of all event elements, recommendations for improvement, donor reports and acknowledgements, and reconciliation of budget and vendor payments
Works with development staff to ensure accurate financial coding and gift acknowledgment throughout the year
Works Mon-Fri core schedule and flexes schedule when weekend or evening events as needed