Cleveland Botanical Garden Events Coordinator

Holden Forests & Gardens•Cleveland, OH

2d•$18 - $20

About The Position

Events Coordinator Cleveland Botanical Garden Summary of Responsibilities: The Cleveland Botanical Garden Events Coordinator is responsible for providing administrative support to the Events department. This position is responsible for events such as photography sessions, marriage proposals, wedding ceremonies, bridal and baby showers, and celebrations of life from the time of receiving the initial inquiry through event fulfillment. This position also supports coordinating Ticketed events hosted by the Cleveland Botanical Garden and internal events as needed. Position Details Full-Time Non-Exempt Regular nights and weekends are required

Requirements

Demonstrate a passion for people and nature
High school degree or equivalent
Computer literacy
Ability to work a flexible schedule, including nights and weekends, required
Stand and/ or sit for extended periods of time.
Standing, bending, kneeling while lifting up to 50 lbs.
Transport oneself by foot over a variety of terrain that may be wet, slippery, uneven, rocky, and steep.
Perform required tasks in all weather conditions.

Responsibilities

Support Holden Forests & Gardens’ mission, vision, and values
Responsible for the sales to fulfillment cycle for all photography sessions, proposals, wedding ceremonies, bridal and baby showers celebrations of life, and affiliate garden club room rentals
Respond to inquiries, discuss vision and cost, impart the benefits of Holden Forest & Gardens’ (HF&G) campuses
Facilitate tours as needed
Share and maintain boundaries for what is and is not permitted during events
Work closely with the Director of Events to ensure all events have the appropriate onsite support and serve as events liaison as needed
Coordinate vendor arrival and rental delivery/pick up to execute event plans such as florists, valet companies, musicians and D/J’s, caterers, photographers etc.
Work with other departments to coordinate the details of each event and disseminate important information
Support the Ticketed and Value- Add events hosted by the Cleveland Botanical Garden
Complete event preparation documents
Reserve rooms in our internal booking system
Prepare contracts and invoices
Process payments
Prepare, set up and break down event signage
Schedule and facilitate rehearsals, tours, and walkthroughs as needed
Help with event set up/ tear down as needed
Perform other relevant duties as assigned

Benefits

Medical, Dental and Vision Benefits
20 days of Paid Time Off
8 Paid Holidays a year
403(b)
Employee sponsored life insurance, long term disability and short-term disability
Work in a beautiful environment within Greater Cleveland
Discounts in our stores & cafes
Free parking at both campuses anytime we are open
Free admission to many Northeast Ohio Museums
Free Employee Assistance Program
And Much More!