Events Coordinator

YMCA of Southeastern NC•Wilmington, NC

1d•$14 - $18•Onsite

About The Position

POSITION SUMMARY: This position supports the YMCA of Southeastern North Carolina’s Development Department and reports to the Community Relations & Events Director. The Events Coordinator provides this support through volunteer recruitment, event management, and building community relations. ESSENTIAL FUNCTIONS: Attends community events to promote YMCA programs and events, answer questions, and recruit members and volunteers. Assists with preparing and executing YMCA races and community outreach events to include, but not limited to: Securing food and water Distributing traffic notifications Recruiting and managing volunteers Booking port-a-johns, trash services, hotels, and other event needs Work with Y staff and contracted race companies to set up and execute events Communicates with volunteers to answer questions and provide detailed instructions for event duties. Develops and maintains relationships with local schools, churches, sponsors and other community organizations. Solicits and stewards sponsors as needed. Organizes and maintains the inventory of promotional items and giveaways. Performs other duties as assigned. OUR CULTURE: Our mission and core values are brought to life by our culture. At the Y, we strive to live our purpose of strengthening communities with intention and purpose every day. We welcome all: we are open to everyone. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We nurture: we support you on your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. BENEFITS: We believe meaningful work deserves meaningful perks! As a full-time exempt team member, you’ll enjoy a comprehensive benefits package that includes flexible medical, dental, and vision plans, supplemental insurance options, paid training, generous PTO, and an HSA match. You'll also receive a complimentary nationwide YMCA family membership, exclusive discounts on YMCA programs like swim lessons and camps, and access to our YMCA Retirement Plan—so you can grow, thrive, and plan for your future while making a difference every day. LEADERSHIP COMPETENCIES: Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community. Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause. Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence. Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment. Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential. Emotional Maturity: Demonstrates the ability to understand and manage emotions effectively in all situations. The YMCA of Southeastern NC does not discriminate in employment opportunities or practices on the basis of race, color, faith, gender, pregnancy, national origin, age, disability, sexual preference, gender identity, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.

Requirements

Previous experience in recreation management, program management or event planning preferred
Excellent computer skills
Must have good interpersonal, public relations and communication skills
Must have a valid drivers license
Must be willing and able to drive a 16ft box truck
Must be able to lift and carry 25 pounds
Must be willing to work some evenings and weekends as needed
CPR & First Aid – Must be able to complete and maintain certification in CPR and First Aid; able to assist individuals in need until professional help arrives.
Emergency Response – Ability to quickly identify emergency situations (medical, fire, environmental, etc.) and respond appropriately following established procedures.
Incident Management – Required to report all safety incidents and hazards immediately and accurately to supervisors.
Safe Environment – Commitment to maintaining a safe, clean, and hazard-free environment for all staff, members, and participants.
Physical Readiness – Must be able to perform physical tasks related to safety, including assisting individuals of various ages and physical abilities.
Compliance – Follow all YMCA safety protocols, OSHA standards, and state/local regulations as applicable.

Nice To Haves

Previous experience in recreation management, program management or event planning preferred

Responsibilities

Attends community events to promote YMCA programs and events, answer questions, and recruit members and volunteers.
Assists with preparing and executing YMCA races and community outreach events to include, but not limited to: Securing food and water Distributing traffic notifications Recruiting and managing volunteers Booking port-a-johns, trash services, hotels, and other event needs
Work with Y staff and contracted race companies to set up and execute events
Communicates with volunteers to answer questions and provide detailed instructions for event duties.
Develops and maintains relationships with local schools, churches, sponsors and other community organizations.
Solicits and stewards sponsors as needed.
Organizes and maintains the inventory of promotional items and giveaways.
Performs other duties as assigned.