Events Coordinator- Mike Jacob Sports Park

The Sports Facilities Companies

13h•Onsite

About The Position

The Events Coordinator will serve as the liaison to clients/rights holders/promoters during rentals, concerts, and non-athletic events. This role will work closely with internal departments to successfully accomplish these responsibilities.

Requirements

Flexible work schedule (e.g., nights, weekends, holidays, and long hours) and regular attendance necessary; nights & weekends are required for this position
Excellent communication skills, both verbal and written
Ability to maintain focus in a high-volume, fast-paced environment
Must have excellent guest service skills
Must be detail-oriented and have outstanding organizational skills
Ability to multi-task and prioritize
Ability to remain calm and focused in difficult and stressful situations
Must be respectful and friendly to clients, members, guests, visitors, and Team Members
Must take personal initiative for the betterment of the team and facility
Commitment to the safety and wellbeing of others
Possess current CPR/First Aid/AED certifications or must be willing to obtain them within a specified time period
Must be able to lift 40 pounds waist high
May be required to sit or stand for extended periods of time, whether indoors or outdoors, and squat, stoop, or bend into awkward positions while performing job functions

Nice To Haves

Experience in managing staff to effectively execute a successful event
1-3 years' experience in event management is preferred
Proven success in managing multiple events at one time
Knowledge of sound, lighting, and video operation
Knowledge of supervisory principles, with an emphasis on working with and training part-time operations Team Members
Experience and success in customer service, leadership, and organization
Action-oriented personality with a 'get it done' attitude and proficiency for efficiency
Bachelor's degree in marketing, hospitality, event planning, or related field is preferred

Responsibilities

Assist in the coordination of the operational aspects of events, athletic events and non-athletic events, sports and non-sports events, and concerts throughout entire complex
Communication with clients throughout every aspect of an event/program/rental
Assists in helping manage sponsor deliverables relative to events that we host
Develop and monitor event timelines, help secure entertainment & vendors for the events and work with Event Staff and stakeholders to ensure deadlines are met
Help coordinate the timing of event changeovers with the Operations Team
Assists with maintaining and controlling inventory of supplies and/or equipment used for events
When requested, assists with/recommends hiring decisions; and performs training, scheduling, and supervision of facility operations Team Members
Performing the role of Manager on Duty (MOD) when scheduled
Requesting, coordinating, and executing event-day cleaning duties as needed
Executing venue setup and tear-down duties as needed
Providing premier customer service to all stakeholders by responding to requests in a timely and professional manner
Ensuring guest satisfaction at an excellent level/standard
Helping execute various small-and large-scale sporting events for the facility
Strong knowledge of audio/visual set up and operation
All additional duties assigned by management