Events Coordinator, Bethesda Maryland

Aledade • Silver Spring, MD

9d • $31 - $36 • Onsite

About The Position

The Events Coordinator (internally: Events Planner) plays a key role in planning, coordinating, and executing on a range of Aledade team events, to include the Aledade All Staff Retreat, other offsite team and customer-facing events, and many events at Aledade’s HQ. The role coordinates across internal stakeholders, external vendors, and competing priorities to ensure Aledade’s events are logistically smooth and memorable. This position is located in our Bethesda, Maryland headquarters. Candidates must live in Bethesda, Maryland or its surrounding areas to be considered.

Requirements

• Bachelor’s degree or equivalent work experience required.
• 3+ years of direct experience supporting events in a corporate or nonprofit setting.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed
• Based in Bethesda area; able to work in-office full time with rare hybrid weeks
• Able to travel up to 15% during busy season for corporate events

Nice To Haves

• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Comfortable tackling challenges with a high level of autonomy
• Highly organized and proactive in raising questions around clarity, prioritization, blockers, and other points to drive assigned tasks forward
• Ability to collect and analyze quantitative and qualitative data, prepare financial reports, and manage events budgets
• A collaborative team player with a roll-up your sleeves mentality

Responsibilities

• Coordinates the planning of various Aledade events throughout the year including many events at Aledade’s HQ in Bethesda, MD, the biannual All Staff Retreat, and other offsite team and customer facing events.
• Develops and executes against a range of tasks in the project plans and provides updates to the planning team, business units, and stakeholders.
• Owns a range of logistical duties to ensure events run smoothly, such as setting up registration processes, designing name badges, selecting and ordering swag items, setting up and breaking down pre and post event, coordinating catering, and much more.
• Advises Aledade team members on standard protocol and recommended action steps when creating events, as needed
• Additional project-based work as assigned that will allow for exposure to different parts of the company and contribute toward Aledade's mission.

Benefits

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
• Robust time-off plan (21 days of PTO in your first year)
• Two paid volunteer days and 11 paid holidays
• 12 weeks paid parental leave for all new parents
• Six weeks paid sabbatical after six years of service
• Educational Assistant Program and Clinical Employee Reimbursement Program
• 401(k) with up to 4% match
• Stock options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees