Workspaces & Experiences Assistant, Bethesda Maryland

Aledade • Silver Spring, MD

10d • $22 - $30 • Onsite

About The Position

Keep the heartbeat of Aledade's dynamic headquarters running smoothly while creating exceptional experiences that bring our team together. As our Workspaces & Experiences Assistant , you'll orchestrate seamless events—often multiple per week—while managing the day-to-day operations of our bustling HQ that serves as both a vibrant office space and premier event venue. This multifaceted role demands skillful navigation of internal stakeholders, external vendors, and competing priorities, all while maintaining the seamless operations that support our growing team. You'll be the forward-thinking problem-solver who anticipates challenges before they emerge, ensuring our headquarters continues to be the collaborative hub where innovation thrives and meaningful connections flourish across our organization. This position is located in our Bethesda, Maryland headquarters. Candidates must live in Bethesda, Maryland or its surrounding areas to be considered.

Requirements

• 2+ years of relevant working experience, including experience as an Office or Banquet assistant
• Bachelor’s Degree in a relevant field
• Ability to work full time in Bethesda office with flexibility to occasionally work outside of core business hours

Nice To Haves

• In-depth understanding of office management and daily operations
• Strong team-centric focus and bias towards action, partnering with fellow Workspaces Assistant to meet company goals
• Hands on experience with Google Suite
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Attention to detail and problem-solving skills
• Excellent customer service and interpersonal skills
• Strong intuition for exercising discretion and confidentiality

Responsibilities

• Assist with a range of duties associated with the smooth daily operations of Aledade’s HQ/Event venue, such as: welcoming remote-first colleagues and visitors to office, maintenance and stocking of pantry supplies and amenities, processing incoming and outgoing mail and packages, ordering and setting up catering, and ensuring the space is welcoming, tidy, and well organized, setting up and breaking down conference rooms, printing name badges, ordering and setting up swag items, setting up, etc.
• Research and order catering and supplies and making recommendations about next steps to the Events Lead, utilizing quantitative and qualitative data
• Support the Director of Workspaces & Experiences as needed to execute on the vision for each event to ensure success

Benefits

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
• Robust time-off plan (21 days of PTO in your first year)
• Two paid volunteer days and 11 paid holidays
• 12 weeks paid parental leave for all new parents
• Six weeks paid sabbatical after six years of service
• Educational Assistant Program and Clinical Employee Reimbursement Program
• 401(k) with up to 4% match
• Stock options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees