Events Coordinator

Ripple Effect • Arlington, VA

1d • Onsite

About The Position

Are you passionate about being the backbone of a team that keeps operations running smoothly? As an Events Coordinator for our client, you will play a pivotal role in shaping our success. The National Science Foundation's (NSF) Office of Legislative and Public Affairs (OLPA) External Affairs Branch communicates and shares information about scientific activities, programs, results, and policies of the Foundation with external audiences and stakeholders including Congress, the news media, state and local governments, other Federal agencies, and research and education communities. Successful candidates can manage multiple, including high-profile, meetings and events simultaneously by providing engagement recommendations and overseeing all logistical elements in a fast-paced federal environment. Your support of exhibits/expos, speaker engagement, and event project tracking will ensure seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF’s mission and research impact to diverse audiences.

Requirements

• Bachelor's Degree
• 2+ years of related professional experience
• Detail oriented with strong organizational skills, including experience planning and tracking the end-to-end progress of events logistics and drafting regular status reports for staff and leadership.
• Experience coordinating in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g. Zoom).
• Foundational knowledge of federal requirements (e.g. 508 compliance) to ensure NSF is compliant with such regulations.
• Excellent verbal and written communications skills for face-to-face interactions with clients (including event speakers and attendees), co-workers, and leadership.
• Basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
• Basic knowledge of project and events management and design software such as Microsoft Planner, Microsoft Project, and Adobe CS.
• Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)

Nice To Haves

• Experience coordinating meetings and events for federal science agencies (ex. NSF).
• Certificate in project management such as CAPM, PMP, PgMP or PfMP.

Responsibilities

• Provide logistics support for a variety of meetings, events and conferences
• Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
• Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
• Identify and manage inventory for educational information resources and other outreach materials.
• Coordinate exhibit design, technology, and management with designated vendors/partners.
• Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs.
• Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
• Ability to travel as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees