Events Coordinator (Contractual)

Towson University•Towson, MD

About The Position

Provide administrative support for daily operations of the Presidential Events office. Assist with planning and logistical coordination for presidential and university-wide events. Support operations for presidential venues, including the Guest Suites at 10 West and the Auburn House. Maintain accurate event records, including guest lists, attendance tracking, and budget documentation. Prepare event materials such as nametags, signage, and event kits. Provide on-site administrative and logistical support for events, including evenings and weekends as needed. Coordinate with campus partners including Facilities, Catering, Security, Parking, Athletics, Grounds, Housekeeping, and Event & Conference Services. Manage routine office operations including supplies, mail, phones, and filing systems. Process financial transactions and event expenses, including invoices, purchase orders, and expense documentation. Maintain organized financial and event records to support reporting and compliance. Perform additional administrative duties and special projects as assigned. The work hours for this position may include evenings and weekends, as necessary, to staff events. This position is a part-time, 3-month contractual position.

Requirements

Bachelor’s degree
Two years of experience in event or meeting management, fundraising or development, public or client relations. Consideration may be given for a unique combination of education and experience.
Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assume personal responsibility for all outcomes; makes effective and timely decisions; and learns how to effectively use information technology word processing, spreadsheets, and databases, such as Microsoft Office. Maintain productivity and uses strategies to increase knowledge base. Skill in continuously seeking to improve the quality of services and processes. Skill in exercising initiative, resourcefulness, and sound judgement with an ability to solve problems and make decisions. Ability to prioritize ongoing and new projects necessary to implementing a specific organizational program. Skill in continuously seeking to improve the quality of services and processes. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Writes and presents information in a clear and concise way. Interprets and understands written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Ability to conduct simple negotiations and gain agreement from interested parties. Ability to work cooperatively with others and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Capable of interacting pleasantly and positively with other to meet customer expectations, and provide follow-up with customers.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Nice To Haves

Bachelor’s degree in Communications, Marketing, or Business
Strong organizational skills and attention to detail
Experience maintaining records and processing financial transactions

Responsibilities

Provide administrative support for daily operations of the Presidential Events office.
Assist with planning and logistical coordination for presidential and university-wide events.
Support operations for presidential venues, including the Guest Suites at 10 West and the Auburn House.
Maintain accurate event records, including guest lists, attendance tracking, and budget documentation.
Prepare event materials such as nametags, signage, and event kits.
Provide on-site administrative and logistical support for events, including evenings and weekends as needed.
Coordinate with campus partners including Facilities, Catering, Security, Parking, Athletics, Grounds, Housekeeping, and Event & Conference Services.
Manage routine office operations including supplies, mail, phones, and filing systems.
Process financial transactions and event expenses, including invoices, purchase orders, and expense documentation.
Maintain organized financial and event records to support reporting and compliance.
Perform additional administrative duties and special projects as assigned.