Events Coordinator

FedWriters•Alexandria, VA

1d•Hybrid

About The Position

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As an Events Coordinator, you will manage end-to-end logistics for meetings, conferences, exhibits, and high-profile engagements, ensuring seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF's mission. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment. Position is contingent upon contract award Work Schedule and Location: Hybrid: This full-time hybrid position will work Monday through Friday, 8:30am to 5pm, with 90% onsite at NSF headquarters in Alexandria, VA

Requirements

Experience in event planning, logistics, or coordination
Experience managing multiple events simultaneously
Experience with vendor coordination
Proficiency in Microsoft Office
Strong written and verbal communication skills
Must be able to travel predominantly within the Continental United States
Ability to obtain a Public Trust clearance

Responsibilities

Coordinate end-to-end event logistics including venue selection and management
Manage exhibit and booth design and deployment
Oversee inventory and materials management
Coordinate vendor relationships and oversight
Manage on-site setup, operations, and breakdown
Design, build, maintain, ship, store, and deploy NSF exhibit kits and activation materials
Manage speaker and RSVP processes, including invitations and registration platforms
Coordinate speaker preparation activities (briefings, dry runs)
Develop event timelines, runs of show, and planning documentation
Provide weekly status reports, surveys, and post-event analyses
Ensure compliance with Section 508 accessibility standards and NSF branding guidelines