Events Coordinator
About The Position
· Provide logistics support for a variety of meetings, events and conferences · Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed. · Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders. · Identify and manage inventory for educational information resources and other outreach materials. · Coordinate exhibit design, technology, and management with designated vendors/partners. · Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs. · Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.) · Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments. · Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed. · Familiar with federal requirements (e.g. 508 compliance) and will ensure NSF is compliant with such regulations. · This labor category may involve some travel by one or more individuals.
Requirements
- Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
- Familiar with federal requirements (e.g. 508 compliance) and will ensure NSF is compliant with such regulations.
- Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
- Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
Nice To Haves
- Bachelor’s degree preferred
- Certified Meeting Professional (CMP)
- Certified Special Events Professional (CSEP)
- Virtual event platform training (Zoom, Cvent, Hopin, Webex)
- 508 training
- OSHA general industry awareness
- Public Trust Security Clearance
Responsibilities
- Provide logistics support for a variety of meetings, events and conferences
- Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
- Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders.
- Identify and manage inventory for educational information resources and other outreach materials.
- Coordinate exhibit design, technology, and management with designated vendors/partners.
- Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs.
- Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
- Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
- Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
- Familiar with federal requirements (e.g. 508 compliance) and will ensure NSF is compliant with such regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
