Events Coordinator II

Texas A&M University System • College Station, TX

3d

About The Position

The Events Coordinator II provides central coordination of events and conferences from event planning through execution.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience in event planning including related supervisory experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheet applications.
• Strong organizational skills.
• Effective verbal and written communication skills.
• Ability to lift/move heavy objects
• Ability to stand for long periods of time
• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• Ability to work beyond normal office hours and/or work on weekends

Responsibilities

• Event Coordination and Management Coordinates events and conferences; providing central coordination from event inquiries through execution.
• Provides on-site customer support during events.
• Work with fellow managers & directors to provide the best events to our customers.
• Other duties as assigned.
• Direct Client Interaction Work with clients throughout the event planning process, sometimes starting as early as event conception.
• Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.
• Supervision and Staff Management Assists in the supervision of student staff.
• Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.
• Communication Communicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.
• Facility Oversight Assistance Work with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.
• Work with SSC for scheduling of any repairs or projects and follow-up.
• Other Duties Perfoms other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level