Events Coordinator/Facility Support

Harris-Stowe State University•Saint Louis, MO

52d

About The Position

Under the direction of the Special Assistant to the President, the Events Coordinator/Facility Support provides leadership and operational assistance in the planning, coordination, and execution of high-quality events and ceremonies that advance university priorities related to faculty, students, alumni, and community partners. This position also provides hands-on facilities and logistical support, ensuring that campus events and daily operations are executed efficiently and with excellence. The incumbent serves as the HSSU representative during events and collaborates with departments and external partners to ensure seamless coordination and service delivery.

Requirements

Bachelor's degree in Management, Business, Marketing, Public Relations, or a related field.
2-4 years of professional experience, including at least one year in event coordination or planning.
Excellent communication skills, including writing, proofreading, and speaking.
Strong organizational, time management, and interpersonal skills.
Demonstrated ability to coordinate large-scale and small events for diverse audiences.
Proficiency with Microsoft Word, Excel, PowerPoint, Access, and Outlook.

Nice To Haves

Experience working in a higher education or nonprofit environment.
2-3 years of professional event planning experience (corporate or university).
Experience managing budgets and negotiating event contracts.
Experience working with volunteers and coordinating multiple stakeholder groups.

Responsibilities

Support the planning, setup, execution, and breakdown of university events.
Provide leadership and direction in all aspects of event production, with a focus on professionalism, customer service, attention to detail, and adherence to university protocol and etiquette.
Ensure appropriate tone, scheduling, and presentation of all event-related materials, including invitations, programs, and correspondence.
Coordinate discussions and decision-making regarding event strategies, opportunities, and potential conflicts.
Collaborate with departments and external partners to oversee program content, logistics, and speaker coordination.
Maintain and apply university standards for event protocol, image projection, and etiquette.
Develop and utilize systems and technology to automate event planning, tracking, and production.
Manage and monitor event budgets, ensuring fiscal accountability for production, technical, and promotional needs.
Conduct post-event assessments and prepare reports analyzing outcomes, identifying improvements, and recommending enhancements.
Work flexible hours, including evenings and weekends, to support events as needed.
Assist with the relocation and setup of offices, classrooms, and departments.
Move boxes, furniture, and other materials as needed.
Support the disposal or redistribution of university property no longer in use.
Maintain cleanliness and order in storage areas, mechanical rooms, and event spaces.
Perform trash collection from buildings and grounds as needed.
Ensure support areas remain organized, safe, and operational.
Participate in campus snow removal operations, including shoveling, blowing, or plowing snow from walkways and driveways.
Apply salt or de-icing materials to prevent slipping hazards.
Be available on an on-call basis for snow removal duties during inclement weather.
Provide prompt, courteous, and professional assistance to students, faculty, staff, guests, and vendors.
Communicate effectively with internal clients and external partners to coordinate maintenance and event support services.
Participate in scheduling, tracking, and reporting systems to ensure efficiency in event and facility operations.
Demonstrate proficiency in Microsoft Office (Outlook, Excel, Word) and related administrative tools.