Events & Conference Assistant

Quality Staffing•Nashville, TN

5d•$19•Hybrid

About The Position

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced HR Analyst/Events & Conference Assistant to work through our agency as a contract employee with the Tennessee Department of Human Resources (TN DOHR) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $19.00 per hour. Events & Conference Assistant Job Overview: The Tennessee Department of Human Resources is seeking an Events & Conference Assistant to provide detail-driven administrative and event coordination support to ensure conferences, meetings, and special initiatives run smoothly and deliver a high-quality stakeholder experience. This role requires strong coordination, communication, and prioritization skills to manage logistics, support partners, and maintain operational excellence in a fast-paced environment. MUST BE LOCAL TO NASHVILLE

Requirements

Graduation from an accredited college or university with a bachelor's degree preferred.
The ability to create Canva projects using a blank template.
The ability to create basic surveys and logic surveys using survey tools such as Qualtrics or Survey Monkey.

Responsibilities

Utilizing graphic design skills to create advertisements for events and demonstrate working knowledge of basic online survey design.
Applying event coordination and project management skills to plan and execute conferences, workshops, and meetings, ensuring logistics, materials, and timelines are completed accurately and on schedule.
Utilizing proactive administration support and organizational skills to anticipate needs, prepare documentation, and maintain smooth day-to-day event and operational workflows.
Demonstrating professional written and verbal communication skills to coordinate with internal teams, vendors, partners, and stakeholders, ensuring clear expectations and timely follow-up.
Utilizing stakeholder service and relationship management skills to create a positive, responsive experience for event participants, partners, and leadership.
Applying prioritization and time management skills to manage multiple concurrent events, deadlines, and administrative responsibilities in a fast-paced environment.
Demonstrating attention to detail and quality assurance skills by maintaining accurate records, tracking logistics, and ensuring event and operational materials are complete and error-free.
Utilizing collaboration and teamwork skills to support cross-functional teams and contribute to successful execution of shared initiatives.