Events Assistant

Zoological Society•Pittsburgh, PA

4d•Onsite

About The Position

This position assists with the development, management, and execution a variety of special events that welcome a wide range of audiences to the Pittsburgh Zoo & Aquarium throughout the year. This role includes event setup and execution, administrative tasks, and client relations. This position will assist with the execution of both Community Events (open to the general public) and Private Events (client venue rental), with the opportunity to specialize in event tasks based on availability and performance.

Requirements

Completed or pursuing a bachelor’s or associate degree in a related field, along with a minimum of 1 – 3 years’ experience in special events, planning, and execution, or a related field
Ideal candidates are dynamic and detail-oriented, skilled at multitasking, excel in building relationships, provide quality customer and vendor service, skilled at conflict resolution and working under pressure, and are committed to overall excellence.

Nice To Haves

experience with sales is preferred

Responsibilities

Assists the Events team with the operation of both private and community events on a scaling level of responsibility.
Coordinates with Grounds, Catering, and the client as directed by the Events Manager, preparing venues with decor, equipment, and vendor load-in assistance.
Monitors event execution, addresses areas of improvement, and facilitates event shutdown.
Provides outstanding service to guests through the entire event process.
Meets with potential clients and assists staff with facility tours.
Works with Education to secure live animal visits for special events.
Assists with administrative and organizational work as requested by the Events team.
Cross-trains between community and private events to assist as needed, though will specialize in tasks based on strengths and needs.
Researches, solicits, and coordinates with vendors, groups, and community organizations to strengthen event offerings.
Provides input on the improvement and advancement of the Events team.
Supports the Events team with assigned tasks and performs other related duties as required.