Events and Operations Associate

PageUp • Los Angeles, CA

23h

About The Position

Under the direction of the Executive Director of University Events, Protocol, and Special Initiatives, the Events and Operations Associate supports the mission of the University and University Advancement by coordinating and executing high-profile events and ensuring effective operational processes within the Engagement and Events unit. The incumbent performs a wide range of complex and varied administrative responsibilities that require independent judgment, initiative, and comprehensive knowledge of event management practices in accordance with university policies and procedures. Working collaboratively with the Executive Director and the Director of Events and Operations, the Associate contributes to the planning, organization, and assessment of high-volume and institutionally significant events, including Commencement, presidential initiatives, systemwide conferences, and activities involving community and external stakeholders. The position requires independent coordination of multiple projects and the ability to anticipate challenges, resolve issues proactively, and uphold the University's standards of excellence in event delivery. The incumbent also partners with the Director of Finance Operations to support efficient program operations and responsible resource utilization, including budget preparation, monitoring, and reconciliation. As a key liaison for University Advancement, the Associate communicates with designated vendors and contractors to secure required insurance, fiscal, and compliance documentation, including contract review and the facilitation of pre-event and post-event invoicing and payments. Serving as an integral member of the Engagement and Events unit, the Associate ensures that all events and initiatives are executed in a manner that reflects the University’s mission, values, and strategic priorities.

Requirements

• Bachelor’s degree from an accredited four-year college or university in hospitality management, business administration, communications or related field.
• Three years of progressively responsible experience in event planning, event operations, or comprehensive administrative support including the development or improvement of policies and procedures.
• Working experience with event budgeting and reviewing contracts.
• Knowledgeable of events management and best practices.
• Proficiency in Microsoft Office Suite and working knowledge of Adobe Creative Suite.
• Must possess; excellent interpersonal, written, and verbal communication skills; strong organizational and multi-tasking abilities; keen attention for detail; and the ability to prioritize multiple projects.
• Ability to work independently and as part of a team; communicate and interact effectively with all levels of internal and external constituents and stakeholders; and make independent decisions and exercise sound judgment and maintain confidentiality.
• The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment.
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU.
• As such, the University requires all employees upon date of hire to reside in the State of California.
• As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Nice To Haves

• Experience in a nonprofit or higher education environment including familiarity with advancement, alumni relations, or donor engagement events.
• Experience with coordinating large-scale academic ceremonies such as Commencement.
• Knowledgeable of applicable university and/or CSU systemwide policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level