Events Administrator

Renewal•Farmingdale, NY

10d•$25 - $30•Onsite

About The Position

Events Administrator Farmingdale, NY Renewal by Andersen, the custom window and door replacement division of Andersen Windows, is seeking a detail-oriented Events Administrator to support our Events & Retail Marketing Operations team. This position is ideal for someone with experience in event coordination, vendor management, administrative support, and scheduling operations who thrives in a fast-paced environment and enjoys keeping projects organized.

Requirements

3–5 years of experience in administrative support, event coordination, marketing operations, or scheduling
Ability to negotiate pricing, contracts, and service agreements to achieve mutually beneficial outcomes
Strong Microsoft Excel, data tracking, and document management skills
Experience with Monday.com , When I Work, CRM platforms, or workflow management tools
Excellent organization, multitasking, and time management skills
Strong attention to detail and data accuracy
Ability to manage multiple projects and deadlines
Excellent communication and cross-department collaboration

Responsibilities

Event Coordination & Vendor Management - Research and submit vendor applications for trade shows, marketing events, and retail events
Track application deadlines, approvals, and event confirmations
Communicate with event organizers, promoters, and vendors regarding requirements and logistics
Support event planning and event operations for the marketing team
Vendor Compliance & Documentation - Collect and manage W-9 forms and vendor documentation
Coordinate Certificates of Insurance (COIs) for events
Organize vendor agreements, invoices, and event contracts
Prepare and submit documentation to accounting and finance teams
Maintain organized digital records and document management systems
Scheduling & Field Marketing Support - Work with the Scheduling Coordinator to verify event schedules and field marketing assignments
Cross-check event details, booth logistics, event locations, and site contacts
Update CRM, workflow, and scheduling systems
Ensure the field marketing team has accurate event information
Administrative Operations - Track event budgets, vendor fees, and marketing expenses
Maintain Excel spreadsheets and event tracking reports
Manage internal systems including Monday.com , When I Work, and marketing workflow tools
Support marketing operations and event readiness