Events & Administration Planning Assistant

MIT•Cambridge, MA

About The Position

EVENTS & ADMINISTRATION PLANNING ASSISTANT , Computer Science and Artificial Intelligence Lab , to be one of three members of staff supporting the CSAIL Director’s Office. The role serves as the primary point of contact to CSAILHQ leadership, and coordinates events and programs managed by the Director’s Office. The Events & Administration Planning Assistant works in a complex environment that requires a high degree of sensitivity, confidentiality, and responsiveness; interacts knowledgeably and professionally with a variety of individuals including members of the public, students, faculty, staff, sponsors, and vendors; and develops and maintains networks across the Institute. The position reports to and works closely with the Events & Initiatives Manager as well as the Assistant Director of Planning and Initiatives.

Requirements

High School diploma
a minimum of two years of experience in event planning, production and administration
ability to manage all technical aspects of live, online, and hybrid program deliveries including participant troubleshooting, presenter training, and video editing
ability to balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines
proven track record of creative, successful events
experience coordinating promotional design, marketing, and communications
excellent organizational, communication, negotiating, and multitasking skills
ability to remain calm under pressure and maintain a customer-service mindset
ability to multitask and work effectively in a pressured work environment with changing priorities and limited supervision
demonstrated strong organizational and interpersonal skills
ability to maintain professional outlook and demeanor at all times, particularly during times of increased stress
possess solid knowledge of organizational policies and practices in order to interpret and determine appropriate course of action effectively and appropriately
ability to work independently to complete projects but function effectively as a member of a team
ability to lift up to 25 lb