Event Specialist

BryceTech • Dayton, OH

4h

About The Position

The Event Specialist is responsible for coordinating and managing various specialized events, conferences, and functions that support the AFWERX mission to accelerate technology transitions. This role requires meticulous planning, attention to detail, effective communication, and the use of various IT tools and skills to execute successful events such as major in-person conferences and events, webinars, registration management, agenda creation, social event planning, and pre- and on-site logistics support.

Requirements

• Active DoW Secret Clearance or above.
• Possess a degree, preferably in event management, hospitality, communications, or a related field, or at least 5 years of experience planning, organizing and executing large (300+ attendees) events to include conferences, conventions, symposiums, and training sessions, etc.
• Strong organizational skills with the ability to manage multiple tasks and priorities concurrently.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficiency in Microsoft Office suite and event management software.
• Flexibility to work irregular hours, including evenings and weekends, to support events as required.
• Ability to think critically and make decisions, pays attention to detail, and has a self-starter mentality.
• Proficiency in digital communication tools to include Google Workspace.
• Flexibility to work in fast-paced environments and adapt to changing priorities and have strong time management skills working under tight deadlines.
• Ability to work autonomously in a highly dispersed organization.

Nice To Haves

• Knowledge of military customs, traditions, and protocol (preferred).

Responsibilities

• Support planning high-quality engagements with industry, government and academia stakeholders to include prep sessions, protocol support and detailed logistics to ensure events run smoothly.
• Coordinate all logistical aspects of events, such as venue selection, equipment rentals, transportation arrangements, catering services, accommodations, and audio-visual requirements, ensuring smooth execution within budget constraints.
• Develop detailed event timelines and schedules, outlining key tasks, deadlines, and responsibilities to ensure all aspects of the event are effectively coordinated and executed on time.
• Coordinate with vendors or suppliers to secure services and oversee delivery of goods and services in accordance with event requirements.
• Collaborate with AFWERX leadership, event point of contact and the Strategic Communications team to promote events, disseminate information, and generate interest and participation among directorate employees, the government ecosystem, and industry partners through various communication channels.
• Ensure adherence to military protocol, traditions, and etiquette during official ceremonies and events, providing guidance and support to participants to uphold military standards and traditions.
• Participate in discussions and meetings to gather critical information that is key to product development and provide tactical and strategic knowledge in area of expertise to better inform team members and further the AFWERX goals and priorities.
• Identify potential risks and hazards associated with events, develop contingency plans, and implement safety measures to mitigate risks and ensure the well-being and security of participants.
• Conduct post-event evaluations, to include metrics, to assess the success of events, gather feedback from participants, identify areas for improvement, and implement corrective actions for future events.
• Research, compile, propose, coordinate, and update event schedules for the current and following year in the government database (or through operations manager).

Benefits

• BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level