Event & Security Coordinator

Oshkosh•Oshkosh, WI

About The Position

At Oshkosh, we build, serve and protect people and communities around the world by designing and manufacturing some of the toughest specialty trucks and access equipment. We employ over 18,000 team members all united by a common purpose. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day. SUMMARY At Oshkosh, we build, serve, and protect people and communities by designing the toughest specialty vehicles on the planet. The Event & Security Coordinator works closely with the Operations Security team and Building Ambassador to create, maintain, and enforce company security and employee policies/procedures, as well as support building events and operations. This position is responsible for providing a great experience to our team members and visitors at the Global Headquarters. YOUR IMPACT These duties are not meant to be all-inclusive and other duties may be assigned.

Requirements

Associate’s Degree or equivalent in Event Management or a related field
Two (2) or more years of experience in Event Management or a related area or equivalent combination of education and experience.

Nice To Haves

Bachelor’s degree in Event Management or a related field.
Demonstrates professionalism in verbal, written, and electronic communication.
Effective management of multiple concurrent deadlines
Comfortable working independently with minimal supervision.
Strong initiative, follow-through, and organizational skills.
Experience with corporate security functions or applications
Proficient with the Microsoft Office: Excel, PowerPoint, Word, Outlook, and SharePoint.

Responsibilities

Greet and identify all visitors to the facility; address visitor inquiries as needed.
Collaborate with internal team members and visitors to maintain a safe and secure environment.
Partner with the Oshkosh Defense Industrial Security team to maintain and enforce visitor access control, including preparation and issuance of access badges.
Maintain access control databases, security documentation, and personnel training records.
Catalog, review, and track changes to security policy
Maintain and reorder inventory of security, medical, and safety related equipment
Track and maintain personnel security processes and related data.
Manage administrative communications, including call handling, message coordination, and conference call scheduling.
Assist with preparing presentations and reports, which may include research and compiling data.
Serve as system administrator and subject matter expert for Total Connect (alarm system), AlertMedia (emergency notifications), Samdesk (risk intelligence), Envoy (visitor management), and Security SharePoint.
Execute miscellaneous administrative duties including maintaining files, ordering supplies, and processing invoices.
Assist with coordination and communication with internal and external event hosts regarding all aspects of events including timing, food/beverage, audio-visual, room allocation, security, janitorial amenities, room layout, visitor management and other technical requirements.
Support the prioritization of events based on business needs, community engagement, and team member requirements.
Assist with developing and maintaining a standard process for event requests, collaborating with Facilities, Safety, and Security teams to ensure building processes are followed.
Serve as the point of contact for event hosts on the day of the event, supporting final setup and execution.
Provide building tours to VIP guests and event groups
Commitment to upholding the company’s standards of professionalism, integrity, and respectful workplace behavior.