Event Sales Coordinator | View Boston

ASM Global•Boston, MA

3d•$25 - $28

About The Position

The Event Sales Coordinator reports to the Director of Event Sales & Catering and plays a key role in supporting the Event Sales team in generating revenue and delivering outstanding events at View Boston. This position assists Event Sales Managers with all Private Events and Special Events business while also collaborating closely with the Catering Sales Manager to support on-site execution and ensure seamless event delivery.

Requirements

Bachelor’s degree in business administration, Hospitality Management, Marketing, or related Event Sales field.
Proven experience in event sales, sales, business development, or event management, preferably in the hospitality or events industry.
Excellent communication and interpersonal skills, with the ability to build rapport and trust with clients.
Diplomatic, tactful, customer-focused with a professional phone manner and ability to interact with a variety of clients.
Highly organized and detail oriented, with ability to manage multiple projects and priorities simultaneously.
Ability to work independently and manage time effectively.
Proficiency in Triple Seat and Social Tables, Open Table software is a plus.
Proficient in Microsoft Office and other sales/marketing tools.
Flexibility to work evenings, weekends and holidays as required to accommodate client needs and events schedules.

Responsibilities

Support administrative and sales tasks related to booking View Boston Private Events and Special Events, including corporate, social, and marketing/promotional events.
Contributes to the development of marketing materials, promotional campaigns, and online content to drive event bookings.
Assist in the preparation of event proposals, contracts, and sales materials, ensuring accuracy and alignment with client requirements and budgets.
Manage billing, payments, and documentation for assigned events.
Take ownership of specific portions of the event sales process, such as client communications, proposal follow-up, or event logistics coordination.
Collaborate with internal teams—catering, operations, IT/AV, F&B, and marketing—to develop comprehensive event plans that meet client expectations.
Communicate with Catering Manager and event sales team to ensure all applicable information is conveyed on BEOs and with event internal teams.
Work closely with the Catering Sales Manager to assist with on-site execution of events, including coordinating staff, catering, AV, and other operational needs.
Communicate event details and logistics to clients, vendors, and on-site staff for assigned events.
Serve as a point of contact with clients throughout the event planning process under the guidance of Event Sales Managers and Catering Sales Manager.
Support lead generation and outreach efforts to identify potential clients and expand event sales opportunities.
Maintain accurate records of sales activities, client interactions, and event calendars.
Assist with Group Dine bookings and coordinate with Food & Beverage to ensure seamless execution.
Build and maintain strong relationships with event clients, vendors, and partners to foster repeat business and referrals.
Respond to client inquiries with professionalism and exceptional customer service.
Participate in on-site and virtual client visits as needed.
Attend weekly event meetings and provide updates on assigned tasks and event execution responsibilities.
Perform other duties as assigned by View Boston Management.